Administrative Assistant

Job Type: Full-Time-Seasonal
Schedule: Monday to Friday
Work Location: Virtual
- From Home

The Administrative Assistant will work closely with the Managing Director and leadership team to ensure efficient day‑to‑day operations, clear communication flow, and strong organizational support. This role includes managing administrative systems, coordinating schedules, handling internal and external communications, calling parents, drafting and sending emails, maintaining accurate records, and supporting overall program logistics to help the organization run smoothly and professionally.

Hourly rate: $18-20.00 per hour depending on experience

• 2+ years of administrative or customer service experience
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Proficiency in Google Workspace and Microsoft Office
• Experience with project management tools (Asana, Trello, etc.) is an asset
• Ability to work independently and manage multiple priorities

• Manage and maintain shared inboxes, ensuring timely and professional responses
• Coordinate calendars, schedule meetings, and track follow‑ups
• Prepare documents, reports, presentations, and correspondence
• Maintain organized digital filing systems using Google Workspace
• Support registration systems, data tracking, and reporting
• Assist with stakeholder communication including schools, families, and partners
• Perform additional administrative duties as assigned