Bookkeeping & Payroll Administrative Assistant

Schedule: Full Time

Classification: Non-Managerial, Hourly

Reports To: Finance / Administrative Leadership

The Bookkeeping & Payroll Clerk provides essential financial, payroll, and administrative support to ensure smooth daily operations. This part-time role supports core bookkeeping functions, payroll processing assistance, benefits and deductions administration, and general office operations. The ideal candidate is detail-oriented, organized, and comfortable handling confidential information in a healthcare environment.

• Assist with routine bookkeeping tasks, including data entry, reconciliations, and documentation support
• Maintain accurate financial records in accordance with internal controls and policies
• Support accounts payable and receivable processes as assigned
• Organize and maintain financial files and supporting documentation for audits and reporting

• Assist with tracking employee benefits, insurance enrollments, and payroll deductions
• Maintain accurate records related to benefits elections and changes
• Support coordination with benefit providers and internal stakeholders
• Ensure proper documentation and timely updates related to employee benefits

• Assist with payroll preparation and data verification
• Support tracking of hours, time adjustments, and payroll-related documentation
• Help ensure payroll accuracy and compliance with applicable policies and regulations
• Maintain confidentiality of all payroll and employee information

• Assist with employee onboarding paperwork and documentation tracking
• Support administrative processes related to new hires and employee changes
• Maintain organized personnel and administrative files
• Provide general clerical support as needed

• Perform occasional off-site errands such as bank deposits, mail handling, or document delivery
• Assist with office organization and supply coordination
• Provide operational support to administrative and finance teams as needed
• Office-based position
• Regular interaction with administrative, finance, and leadership team members
• Confidential healthcare and employee information handled daily

• High school diploma or equivalent required; coursework or experience in accounting, bookkeeping, or business administration preferred
• Prior experience in bookkeeping, payroll support, or administrative roles preferred
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency with basic office software (Excel, Word, email systems); accounting or payroll software experience a plus
• Reliable transportation for occasional off-site errands
• Accuracy and attention to detail
• Time management and reliability
• Professional communication skills
• Ability to work independently and as part of a team
• Adaptability in a fast-paced healthcare environment

Our Family Health Center is committed to serving our community with compassionate, high-quality care. We value teamwork, accountability, and operational excellence, and we strive to create a supportive work environment where every role contributes to our mission.