Human Resources Coordinator

Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our team. This individual will play a crucial role in supporting both the Office Administrator and the Human Resources Department. The Administrative Assistant will be responsible for performing a variety of administrative tasks to ensure the smooth operation of our office environment while also supporting HR-related activities. The successful candidate will be a key asset in fostering a productive and welcoming workplace.

• Administrative Support:
• Assist the Office Administrator with daily office operations.
• Provide general administrative support such as filing, data entry, answering phone calls, and managing correspondence.
• Human Resources Support:
• Assist with the recruitment process, including posting job ads, scheduling interviews, conducting interviews for entry-level positions, and preparing hiring documents.
• Assist with processing terminations.
• Support the onboarding process for new hires by coordinating orientation schedules and preparing onboarding materials.
• Maintain confidential employee records and ensure they are up to date.
• Assist in coordinating HR-related meetings and training, including logistics, materials, and follow-up actions.
• Meeting and Visitor Support:
• Help prepare the office for customer visits and meetings, ensuring a professional and welcoming environment.
• Organize and prepare for HR and administrative meetings, including drafting agendas, taking minutes, and tracking action items.
• Assist in arranging meeting rooms, refreshments, and materials required for presentations.
• Greet and assist visitors, contributing to a positive first impression of the company.
• Process Improvement:
• Work closely with the Office Administrator and HR Department to identify and implement process improvements to enhance office and HR operations.
• Marketing & Communication Support:
• Collaborate with the Office Administrator on marketing and communication projects by obtaining marketing materials for initiatives and ensuring proper company branding.
• Assist with the creation and preparation of materials – slides and proposals, including proofreading and copying/binding.
• Assist with special projects and initiatives as required.

• Eye protection is required everywhere in the plant.
• Hearing protection is required when crossing the blue lines that are painted on the floor, heading towards the machine.
• Safety-toed shoes or boots are required everywhere in the plant.

• Time Management
• Data Entry
• Multitasking
• Communication Skills
• Organization skills
• Interpersonal skills
• Positive, Energetic Attitude

• Some experience or coursework in human resources, business administration, or a related field is a plus, but not required.
• Familiarity with general office and HR practices and procedures.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite, with strong Excel skills (data entry, formulas, and spreadsheet organization).
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism in handling confidential information.
• Eagerness to learn and grow within the Human Resources field, with an energetic, team-oriented approach that contributes to a positive workplace culture.

• High School diploma required; further education or certification in Human Resources is a plus.
• Previous experience in an administrative and/or HR role preferred.

None

The physical demands described here are representative of those that an employee must meet to successfully perform the essential duties/functions of this job.

While performing the duties of this job, the HR Coordinator must regularly talk or hear conversations in a "normal" speaking voice. The work is primarily sedentary, though slight physical effort may be required. Frequent standing and/or walking, use of arms, hands and fingers in daily activity, and reaching with hands and arms is often required.

(Reasonable…