Administrative Coordinator

Administrative Coordinator 3

The Office of Juvenile Justice is seeking a reliable and detail-oriented Administrative Coordinator 3 to support daily operations and the treatment team through high-quality clerical, communication, and documentation work. This role is ideal for someone who excels in organization, accuracy, and managing multiple administrative tasks in a fast-paced environment.

In this position, you'll prepare essential case documentation, maintain youth files, support communication across staff, and ensure accurate data entry. You'll also assist with sorting correspondence, proofreading outgoing materials, compiling reports, and keeping office supplies and equipment running smoothly. Your work helps maintain efficient operations and supports the treatment team's ability to deliver consistent, timely services.

If you're dependable, proactive, and committed to strong administrative support, this position offers a meaningful opportunity to contribute to OJJ's mission.

An ideal candidate will possess the following competencies:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Two years of experience in administrative services. EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Provides clerical support to treatment team — types reclassifications, due process documents, progress reports, release certificates, notifications, and other correspondence; maintains youth case files.
• Manages communication flow — answers and routes calls, sorts daily correspondence, distributes memos, calendars, notices, and training information to staff.
• Maintains data in JETTS — enters initial custody information, reclassifications, and modifications; keeps accurate daily logs.
• Supports office operations — makes photocopies, compiles reports (medical, educational, recreational, PZT), orders supplies, and ensures office equipment functions properly.
• Maintains policy and regulation materials — updates institutional policies and departmental regulation books.
• Proofreads and reviews documents — checks outgoing letters and memos for accuracy and completeness.
• Performs additional administrative duties — assists with general clerical tasks as needed to support unit operations.

Position-Specific Details: Work Location: This vacancy is located at Swanson Center for Youth in Monroe, Louisiana. Appointment Type: Full time, Probational

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at /

Parental Leave – Up to six weeks paid parental leave More information can be found at https://(Use the "Apply for this Job" box below)..aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

*** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ()
• Teacher's Retirement System of Louisiana ()
• Louisiana School Employees Retirement System (), among others