Project Controls Manager

Project Controls Manager – The Project Controls Manager will oversee a cost engineer and administrative staff who will be undertaking the day‑to‑day transactional side of project controls. Although this is a managerial position, the individual will be expected to dig into the detail to resolve issues as well. They will advise the project executives, project managers and project engineers on all cost issues, reports and strategy.

They will also develop project‑specific strategies, processes and procedures to address the needs of the project as it evolves over time and ensure verticality with the prime contract. The position requires interaction with and review of data required of and produced by subcontractors, and the ability to summarize that data for the project management team. In addition, the project controls manager will have a client‑facing role, meeting regularly with the owner’s site‑based project managers and the owner’s project controls manager when he or she visits the site for financial reviews.

The individual must have, or gain within four months, highly functional usage skills of CMIC, the Oracle‑based project management, job‑cost and accounting software application.

• Provide independent, objective advice to support the project team.
• Specialize in monitoring, tracking and analysis of budgets and costs.
• Lead statistical analysis that provides an indication of project health, trends and potential risks and opportunities.
• Produce and present to the owner the external monthly report.
• Develop and manage the change‑order process.
• Support and advise the project accountant at billing time.
• Check and test cost‑related information and data.
• Provide on‑site training (DPR best practices, etc.).
• Pre‑empt disputes and provide on‑site dispute resolution.
• Produce the internal monthly status report.
• Oversee subcontract account management.
• Forecast labor, material, equipment and other non‑allowable costs and cash‑flow.
• Owner reporting, project metrics, graphs, tracking logs.
• Monitor CMiC for accuracy and maintenance.
• Housekeep and compare with owners financial records.
• ROM and budgeting quality control.
• Develop key performance indicators for MEP and other key trades.
• Communicate best practices to the team.
• Hold on‑site training and workshops as needed.
• Manage change orders compiled by PMs and PEs, negotiate and resolve with the owner for entitlement and dollar value.
• Track funding sources and their draw‑downs (actual vs planned; provide graphical representations).
• Provide contract‑administration advice on change orders, billing, payments and time‑related issues.
• Ensure governance and contract compliance.
• Resolve disputed or potential disputed changes for scope and entitlement with owner and subcontractors.
• Provide checks and balances for all cost‑related matters.
• QC of final billing package prior to issue to owner and train staff on reviewing subcontractor billings.
• Manage, forecast and monitor owner allowances, contingencies and DPR cost to complete.
• Review, identify surplus funds or shortfalls in contract sums.
• Hold open discussions with project executives and the owner regarding where savings or shortfalls are trending.
• Liaise with scheduling resource regarding the relationship between schedule updates and costs.
• Check that relevant change orders are entered into the schedule.
• Assist with developing and structuring document control.
• Assist the PX in the preparation of notices under the contract.
• Devise or improve the project controls filing structure.
• Assess team members’ training needs; set goals and targets.
• Conduct technical meetings for internal and external representatives.
• Participate in staff appraisals.

• 10+ years of experience on large, multi‑phased construction projects.
• Proficient user of CMiC PM or similar project‑management software / cost database.
• Proficient user of Word and Excel.
• Understanding of construction systems and sequence of construction.
• Experience managing teams or individual staff members.
• Good leadership, communication and negotiation skills.
• Ability to chair and keep meetings on track.
• Technical and business writing skills.
• Knowledge of basic general‑contractor accounting…