Accounts Payable Specialist & Fiscal Department Manager

Position will remain open for a minimum of 5 days. Current PSE-OP members must apply within 5 days of posting date to be guaranteed consideration for position. The position will consist of a combination of duties as outlined in the following descriptions.

• Medical, Dental, Vision, Prescription (SEBB)
• Long‑Term Disability Insurance
• Accidental Death and Dismemberment Insurance
• Life Insurance
• Retirement
• Sick, personal, and bereavement leave
• Health Reimbursement Arrangement (VEBA)
• Employee Assistance Program
• Optional:
  Additional life and accidental death and dismemberment insurance
• Deferred compensation, Annuities (403(b), Roth)
• Medical flexible spending arrangement
• Limited purpose flexible spending arrangement
• Dependent care assistance program

• Classification: PSE-OP Operational Support Level C
• Title: Accounts Payable Specialist
• Reports to: Department Administrator

Position Summary: This position processes vendor invoices for payment and maintains accounts payable records for all district funds. Responsibilities include processing purchase orders, providing procedural information to district staff and vendors, processing warrants for disbursement, accounting for construction projects including retainage, custodian of the advance travel fund and district revolving fund, bank statement reconciliation for district accounts, fiscal year‑end closing including processing 1099 tax statements for independent contractors.

• High school graduate or equivalent
• Three years of school district accounts payable experience (additional related experience may substitute as deemed appropriate)
• Experience with the WESPaC Financial Management module (or current district accounting software) is preferred
• Successful Washington State Patrol and Federal Bureau of Investigation fingerprint clearance
• I‑9 employment eligibility in compliance with the Immigration Reform and Control Act
• HIV/HBV training (obtain within 60 days of hire date – District provided)
• Human Resources new hire training (obtain within 60 days of hire date – District provided)
• Availability to work extra hours to meet deadlines and complete assignments if required
• Knowledge of general bookkeeping procedures and ability to maintain accounting ledgers
• Knowledge of accounts payable procedures
• Knowledge of computerized accounting systems
• Skill in operating 10‑key calculator by touch and other general office machines
• Ability to operate computer and learn software programs. Verifiable skills in use of Excel and Word
• Attention to detail and ability to follow tasks through to completion
• Ability to organize, set priorities and meet deadlines
• Accuracy in arithmetic calculations
• Ability to set up and maintain accurate records
• Ability to work independently with minimal supervision
• Professional and ethical conduct, including confidentiality
• Effective working relationships with staff and vendors
• Ability to work effectively under pressure and with constant disruptions
• Ability to learn and apply federal, state, and District policies, procedures, rules, and regulations concerning purchasing and accounts payable
• Flexibility to change assignments or situations
• Willingness to learn and apply new skills to accommodate a changing work environment
• Familiarity with district chart of accounts and correct application of account codes

This list is not exhaustive and may be supplemented as necessary. The employee may perform all or a combination of the following:

• Receive invoices and compare them to purchase orders and contracts; verify extensions, taxes and totals.
• Report invoice amounts exceeding purchase order authorization by specified amount.
• Verify approval signatures and calculate/debit earned discounts.
• Flag items requiring compensating tax or 1099 forms.
• Enter accounts payable information into the computer system.
• Monitor timelines to ensure payables are processed by deadlines.
• Perform peer audit of other Accounts Payable Specialists.
• Prepare vouchers and verify data accuracy.
• Prepare accounts payable check summary for board review and approval of payments; generate and disburse warrants to vendors.
• Review procurement card purchases for…