Administrative Assistant

Position: Administrative Assistant 3
* Please Note:

COVID Vaccine requirement for DOC employment is NO LONGER REQUIRED
* Administrative Assistant 3 (AA3)

Monroe Correctional Complex

FULL TIME - Permanent

The Department of Corrections is seeking an energetic and highly qualified individual for the position of Administrative Assistant 3 at Monroe Correctional Complex (MCC). This position is the primary contact and provides administrative support to the Associate Superintendent.

The Monroe Correctional Complex (MCC) is comprised of five units:
Washington State Reformatory Unit (WSRU), Twin Rivers Unit (TRU), Minimum Security Unit (MSU), Special Offenders Unit (SOU), and the Intensive Management Unit (IMU). In all, MCC houses approximately 1,700 offenders and employs approximately 1,200 staff.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

This position serves as the primary assistant to the Associate Superintendent of MSU/TRU Administrative Assistant 3 provides a wide range of highly confidential and complex administrative tasks.  You will exercise independent judgment and maintain confidentiality as you coordinate the area's administrative activities in relation to the established goals and mission while placing an emphasis on process improvements.

Duties include but are not limited to;

* This position represents the Associate Superintendent's goals/interests and provides interpretation and/or explanation of DOC/MCC policies and viewpoints.

* Gathers information, organizes and composes confidential and routine letters, memos and correspondence from verbal direction or dictated notes for approval/signature of the Associate Superintendent.

* Provides confidential administrative, secretarial support, and office management functions to the Associate Superintendent of Operations.

* Prioritizes, coordinates, and monitors complex work assignments or projects assigned to the executive team.

* Engages in staff and Incarcerated Individual programs  

* Manages KIOSK boxes, responds to KIOSK timely and appropriately

* Provides public relations for staff, visitors, offender families, and the public.  

* Schedules appointments/meetings and maintains calendar and conference rooms.  

* Uses intermediate skills in computer programs including MS Word, Excel, PowerPoint, and all applicable DOC programs.

* Participates in facility-wide committees and screens all incoming calls and visitors and redirects callers to the appropriate area

* Responsible for leaving grounds to obtain various supplies/Items as needed

* Assigns, processes and prepares reports for I/I property loss claims.

* Attends events on behalf of the Associate Superintendent

* Responsible for breaking down complex information and transferring to a format that is easily understood when used as a guide during stressful incidents.

Qualifications

Required Qualifications:

* High school diploma or equivalent G.E.D.

* Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

* Have strong organization skills and the ability to prioritize work and work independently.

* Ability to maintain strict confidentiality and meet deadlines in stressful situations.

* Must be able to type 50 words per minute.

* Strong written and verbal communication skills at all levels.

* Skilled in English grammar, punctuation, and use of vocabulary.

* Computer proficiency/knowledge to include but not limited to Word, Outlook, Excel and PowerPoint.

* Must effectively work in a team environment.

* Professional representation of Executive Leadership at all times.

* Must be willing to work in an adult, male correctional environment.

* Proficient in composing, sending and replying to electronic mail in a professional manner

* NOTE:

Formal education may substitute year-for-year of experience.

In addition to the above, this position requires:

Ability to
- * Write clearly, factually, and concisely.

* Analyze and interpret data, weigh the risks, and make decisions or recommendations to address staff and offender needs.

* Identify and address offender behavior/needs.

* Organize and prioritize work.

* Apply conflict…