Office Assistant - Monroe

Office Assistant 3 (OA3)

Community Corrections Division, Monroe, WA.

DOC’s monthly salary range for this position is $3,630.00 to $4,833.00.

Full‑time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division located at th Drive SE, Monroe, WA 98272. Under general supervision from the Administrative Assistant 4 (AA4), this position performs file management and routine, advanced clerical support tasks for the AA4, Community Corrections Supervisor (CCS), and the Community Corrections Officers (CCOs). Work hours are Monday‑Friday, 8:00 am to 5:00 pm.

• Assist staff with paperwork, reports, schedules, and other day‑to‑day clerical tasks.
• Greet and assist the public, visitors, and clients and refer to the appropriate staff.
• Manage a multi‑line phone system.
• Maintain and manage electronic and physical files.
• Enter and retrieve data from various systems such as the Offender Management Network Information (OMNI) system and OnBase.
• Prepare and send document search requests to various law enforcement agencies.
• Assist with scheduling.
• Independently compose, send, and respond to emails.
• Process incoming and outgoing mail.

Other duties as assigned.

• High school diploma or GED equivalent.
• At least six months of clerical experience that includes basic knowledge of Microsoft Office programs including Word, Outlook, and Excel.

• Maintain regular and reliable attendance.
• Respect and maintain confidentiality.
• Assist individuals with various criminal backgrounds.
• Navigate internal databases and a variety of computer platforms/applications.
• Proofread written material and identify and correct errors, grammar, and punctuation.
• Communicate effectively and clearly to staff, supervised individuals, stakeholders, and the public.

• Two years of clerical experience and basic knowledge of Microsoft Office programs including Word, Outlook, and Excel.

• Fourteen to twenty‑five paid vacation days per year, depending on years of service and the collective bargaining agreement (CBA) if a represented position.
• Eight hours of paid sick leave per month.
• Twelve paid holidays per year, including one personal holiday.
• One personal leave day per year (in accordance with the CBA).
• Flexible Spending Account (FSA).
• Dependent Care Assistance Program (DCAP).
• Deferred Compensation Program (DCP).

Working together for safer communities.

Improving public safety by positively changing lives.

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.