Executive Assistant

Wage Range: $63,585.60 – $. The amounts listed are the min – max pay range. Job offers are determined based on a candidate’s years of relevant experience, applicable education and internal equity.

Choices that care for you and your family.

• Medical, vision and dental coverage w/premiums as low as $0.
• Flexible Spending Account.
• Life, AD&D and Disability insurance.
• Retirement plans (457(b) and 401(a) with employer contribution).
• Generous Paid Time Off / Vacation / Holidays.
• Employee Assistance Program.
• Cafeteria Discounts.
• Free parking.

Evergreen Health will advance the health of the community it serves through our dedication to high-quality, safe, compassionate, and cost-effective health care.

Evergreen Health will create an inclusive community health system that is the most trusted source for health care solutions.

Compassion – We care for and about our patients, families, and each other. Respect – We respect the beliefs and values of everyone we encounter. Excellence – We strive for excellence in all we do. Collaboration – We work in partnership and believe every voice makes a difference. Accountability – We are accountable to one another and to our community.

Executive Assistant to the Chief Nursing Officer (CNO) and Chief Medical Officer (CMO). Adheres to Hospital’s Policies and Procedures. Assumes responsibility for organizing and coordinating activities of the Administrative Team, as requested. Serves as intermediary for communications directed by Administration. Completes specific special projects as assigned. Exercises initiative and participates in continuous quality improvement activities. Demonstrates problem solving and critical thinking techniques and the ability to assume responsibility without direct supervision.

Prioritizes assignments, uses initiative and judgment, and makes decisions within the scope of assigned authority.

A minimum of two (2) years experience as an executive and/or administrative assistant in a supportive role at the executive/senior management level. Demonstrates progressive administrative experience as required.

Mastery of office skills. Ability to operate a personal computer and software that supports word processing, spreadsheets, calendar, presentation and email, fax, transcription machine, and calculator effectively. Excellent written and verbal communication skills and interpersonal skills. Ability to work with people in a helpful, tactful, diplomatic manner. Ability to handle highly sensitive and confidential documents and situations in an appropriate professional manner.

Ability to function under stressful situations and cope with high levels of activity and multiple responsibilities. Bilingual preferred.

Adheres to all State and Federal regulations pertaining to hazardous waste, materials and BBP. Works in an office environment and operates computers, copy machines and other office equipment. Risk of exposure to communicable diseases.

Board of Directors, Board of Commissioners, Executives, Directors, Managers, physicians, consultants, hospital staff, patients, families, volunteers, visitors, outside agencies, community groups, and the general public.

• Schedule all appointments for the Chief Nursing Officer and Chief Medical Officer, including travel arrangements.
• Schedule committee meetings, notify and remind participants of meeting dates, gather information for, prepare and distribute packets, take meeting minutes, transcribe and distribute minutes, and prepare necessary resolutions. Maintain minutes and documentation of committee activities.
• Prepare for monthly Nursing, Medical and Finance meetings as requested; notify and remind participants of meeting dates, prepare packets, take meeting minutes.
• Assist in the preparation of Annual Board and Leadership Team retreats, as requested.
• Assist in formatting monthly financials and creating finance packets for distribution, as requested.
• Provide a wide range of typing assignments including…