Fiscal Analyst 4 | MCC

Fiscal Analyst 4

The Washington State Department of Corrections has an exciting opportunity for a fiscal guru to join the Monroe Correctional Complex fiscal team as a Fiscal Analyst 4 (FA4)! The goal of the Fiscal Analyst 4 is to develop systems and processes that ensure that every paycheck created will be treated as if it were their own and that the fiscal responsibilities to the State of Washington are met with the highest level of integrity.

As a Fiscal Analyst 4, you will utilize and interpret various WAC's, RCW's, State Administrative and Accounting Manual (SAAM), Generally Accepted Accounting Principles (GAAP) and agency policies. The candidate of choice will maintain a reasonable understanding of the Department's structure, facility activity, and programs in order to provide consultation services to project managers and field fiscal staff as needed.

This position supports the agency mission to improve public safety by positively changing lives through assisting employees in succeeding by modeling accountability and being fair, reasonable and consistent. If you can see yourself in a position of supporting various teams thorough your fiscal leadership and ensuring the fiscal responsibilities of the State of Washington are met with the highest level of integrity, we encourage you to apply!

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Fiscal Analyst 4, some of your duties will include:

• Supervising Payroll/Timekeeping Administrative Operations to include:
• Ensuring efficient and accurate processing of payroll/timekeeping in accordance with RCWs, WACs, CBA's, OFM, GAAP, IRS, DOC regulations, policies and guidelines, etc.
• Managing and supervising the duties and performance of the HQ satellite Payroll/Timekeeping processing center for Reentry Division and Monroe Correctional Complex personnel and timekeeping units
• Being a resource for Local Payroll Liaisons (LPL's) as the technical expert
• Recommending fiscal procedures that provide for review and control of payroll processing
• Ensuring unit desk/procedure manuals are current and are used by subordinate staff
• Recommending changes to standard processes to improve staff performance and effectiveness of the unit
• Ensuring adequate training of LPL staff by updating PDPs to include key components for their fiscal responsibilities with target completion time frames and utilizing duty specific 90-day training plans and ensuring adherence to the LPL checklist
• Exercising discretion and judgment when providing consultation and advice, while applying skills and knowledge to various situations
• Inform Headquarters Payroll and affected staff in the case of a discovered over payment.
• Providing accurate interpretation, verbally and in writing, of policies, regulations, rules, etc. regarding payroll/timekeeping.
• Ensuring DOC staff receive pay timely and accurately by working collaboratively with the Roster Office, Human Resources, and HQ Payroll.
• Planning, organization, managing the Employee Benefits Program at the local level
• Serve as liaison to HQ Payroll ensuring necessary information flows in a timely manner
• Ensuring staff coordinate and collaborate with HQ Payroll and other subject matter experts
• Maintaining internal controls in accordance with OFM requirements to include safeguarding of assets and compliance with required business practices/procedures
• Leadership, process improvement and collaboration
• Payroll Petty Cash Requests
• Generating HRMS/ATLAS reports
• Prioritizing, assigning, and directing the work of the satellite payroll/timekeeping staff to promote efficient operations and customer service
• Maintaining a small amount of Reentry Division/MCC LPL workload duties
• Other duties as assigned

What we need (required qualifications):

• High School Diploma or GED
• 12 Semester or 18 Quarterhours of accounting credits from an accredited college or university whose accreditation is recognized by the US
• Completion of accounting 201 and Accounting 202, and Governmental Accounting from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent
• Four (4) years of relevant professional experience
• Intermediate level experience in Microsoft Excel

** Provided that a candidate possesses a degree focused on accounting or business management/administration:

• An AA degree can be equivalent to 1 year required work experience
• BA degree or above can be equivalent to 2 years of required work experience

Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused…