Senior Accounting Clerk

This role supports daily accounting and billing operations for aviation services by ensuring accurate invoicing, reporting, and financial tracking. The ideal candidate is dependable, detail oriented, and comfortable working in a fast paced, deadline driven environment. Whether you are early in your accounting career or bring prior experience, we provide the training and support needed to be successful.

This position is responsible for producing accurate customer invoices, maintaining financial records, and supporting reporting processes for aviation operations. The role works closely with internal teams and external customers to ensure billing accuracy and timely completion of month end deliverables.

You will utilize systems such as BART, Acumatica, Excel, and Adobe Acrobat to process and analyze financial data, reconcile trip expenses, and prepare reports.

• Preparing and processing customer invoices based on trip details, quotes, and agreements
• Reconciling trip expenses and identifying missing or inaccurate costs to ensure proper billing
• Communicating with pilots, internal teams, and vendors to gather receipts and required documentation
• Maintaining daily trip logs, registers, and documentation in Excel and internal systems
• Preparing and maintaining monthly owner profit and loss (P&L) reports for managed aircraft
• Verifying and approving invoices such as fuel and service fees
• Processing customer payments and supporting external reporting activities
• Monitoring workload and prioritizing tasks to meet strict deadlines, especially during month end closing
• Identifying opportunities to improve processes, efficiency, and workflow
• Assisting with special projects and providing backup support to team members as needed

Entry level to early career accounting experience is preferred, but not required. Training will be provided.

• High school diploma required;
  Associate’s degree in Accounting or related field preferred
• Strong attention to detail and accuracy when working with financial data and invoices
• Analytical mindset with the ability to review data, identify discrepancies, and solve problems
• Basic to intermediate experience with Excel and accounting or financial systems
• Ability to manage multiple tasks and meet deadlines in a fast paced environment
• Strong communication and interpersonal skills to collaborate across teams and with customers
• Ability to work independently while also contributing as part of a team
• Willingness to learn new systems, processes, and areas of the business
• High level of professionalism and ability to handle confidential information