Administrative​/Clerical Intern, Office Administrator​/ Coordinator

Project Data & Technology Support Intern, Procurement & Contract Support Intern, and Engineering Support Intern

The San Gabriel Valley Council of Governments (SGVCOG) is seeking to fill four (4) part-time Capital Projects Intern positions to support a variety of engineering, project administration, technology, and procurement functions within the Capital Projects department. Interns will gain hands-on experience working alongside experienced professionals while supporting the planning, delivery, and administration of regional infrastructure projects. Depending on their assigned focus area, interns may gain exposure to engineering support, project administration, procurement, records management, technology, and local government operations.

All work will be performed under staff supervision, providing meaningful learning opportunities while contributing to departmental goals.

Internship assignments will be based on departmental needs and the selected candidate's education, interests, and experience. Duties may include, but are not limited to, the following:

Engineering & Document Control (2 Positions)

• Assist with organizing and maintaining project files, technical documentation, and engineering records.
• Update project tracking spreadsheets and databases.
• Scan, label, and organize engineering drawings, reports, permits, and correspondence.
• Assist with preparing meeting materials, project binders, and supporting documentation.
• Support engineering staff with research, data collection, and document preparation.
• Perform general administrative and project support duties as assigned.

Project Technology & Data Support (1 Position)

• Organize and maintain project data, spreadsheets, electronic files, and tracking systems.
• Research emerging technologies, including artificial intelligence and automation tools, to support administrative and project management functions.
• Assist with testing approved software features and documenting results under staff supervision.
• Help prepare templates, checklists, dashboards, and reports using Microsoft Excel and other approved software.
• Assist with documenting department procedures, workflows, and process improvements.
• Support project managers with data management, research, and general administrative tasks.

Procurement & Contract Support (1 Position)

• Assist with organizing procurement and contract files, records, and supporting documentation.
• Maintain procurement tracking logs, contract databases, and project records.
• Assist with preparing procurement documents, bid packages, and contract-related materials under staff supervision.
• Support procurement activities by preparing correspondence, scheduling meetings, and organizing procurement records.
• Assist with reviewing procurement documents for completeness and compiling supporting documentation for solicitations.
• Observe procurement and contract administration processes while providing general administrative support to Capital Projects staff.

Currently enrolled in or recently graduated (within the past 12 months) from an accredited college or university with coursework in one of the following areas:
Civil Engineering, Construction Management, Public Administration, Business Administration, Urban or Regional Planning, Transportation Planning, Computer Science, Information Systems, Data Analytics, Political Science, Pre-Law or Law, or a closely related field.

Experience using Microsoft Office applications, including Word and Excel.

The ideal candidate is curious, detail-oriented, and eager to learn in a collaborative public agency environment. They have an interest in public infrastructure, project delivery, engineering, procurement, technology, or project administration and enjoy solving problems, organizing information, and supporting project teams. The successful candidate is dependable, adaptable, and willing to learn new tools, technologies, and processes while contributing to meaningful public projects.