Office Coordinator

The Office Coordinator keeps our operations running smoothly –supporting both the people and the place that makes Montana Pediatrics work. This part-timerole balances administrative organization with hands-on office management, ensuring our team,partners, and families have a seamless experience when reaching out or visiting.

Montana Pediatrics is a statewide, provider-led nonprofi treimagining how pediatric care is delivered in a rural state. Through innovative telemedicineprograms and partnerships, we connect Montana families with Montana-based pediatricians,ensuring access to high-quality care no matter where they live.
Our Kalispell offi ce is home to our administrative team—a small, mission-driven group working together to support pediatric care across Montana. The environment is professional yet family-and child-friendly, with a culture that values fl exibility, collaboration, and purpose-drivenwork.

• Frontline communication: Answer phones and manage the organization’s general“Contact Us” inbox, routing inquiries appropriately.
• Document Management: Receive, process, and organize incoming faxes and othershared correspondence.
• Database upkeep: Maintain accurate and current partner contact information across shared systems.
• Scheduling coordination: Support scheduling with external partners—jumping intoemail threads to help find times that align across multiple calendars and time zones.
• Travel coordination: Oversee daily office organization and upkeep, includingsupply ordering, managing the back room and storage spaces, and coordinatingcleaning/trash removal.
• Landlord communications: Serve as the main point of contact for building-related needs, including maintenance, access, and lease coordination.
• Administrative support: Provide general assistance to team members, including meeting preparation, document organization, and project logistics.
• (Optional additional hours – Expense management/bookkeeping): For candidates with bookkeeping or expense management experience, an additional 8 hours per week may beadded to oversee receipt tracking, reimbursements, and financial documentation.

• Exceptionally organized and detail-oriented
• Friendly, proactive, and resourceful in problem-solving
• Mental Health and/or social services experience a plus
• Skilled communicator – comfortable managing email, phone, and in-person interactionswith warmth and professionalism
• Able to juggle multiple priorities while maintaining accuracy and follow-through
• Experience in office administration, scheduling, travel coordination, or expensemanagement preferred
• Approximately 20 hours per week, with flexibility in scheduling and some remote work available
• Option to expand up to 28 hours per week with expense management responsibilities
• In-person presence required at our Kalispell office at least part of each week
• Pay range: $19–$28/hour
  , commensurate with experience and ability to performbookkeeping

We’d love to chat with you!
Please reach out to us today!