Administrative Assistant - Intake and Unit Mgmt

Job Description - Administrative Assistant - Intake and Unit Mgmt )

Administrative Assistant – Intake and Unit Mgmt )

Montana State Prison, Deer Lodge, MT

Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you!

The Administrative Assistant – Intake and Management Unit will assist with administrative duties in Admissions and the male intake unit. Such duties will include completing PREA and treatment assessments on all inmates entering the facility, providing admission packets, entering electronic data, assisting the unit management team with serving reclasses and other administrative duties as needed. Additionally, duties may include taking mug shot photos, processing property and fingerprinting inmates.

Essential duties may include:

Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs.

Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals.

Handle incoming and outgoing mail, emails, and faxes.

Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Prepare responses to correspondence containing routine inquires.

Maintain and enter information into databases.

Proofread documents, records, or other files to ensure accuracy.

Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors.

Provide services to staff or customers, such as order placement, account information, or invoice processing.

• type and distribute meeting agendas, notes, routine correspondence, or routine reports or take meeting minutes

• High school diploma
• One year of experience performing a variety of office support or clerical work.

• State of Montana Application
• Resume

Any person who has been convicted of a misdemeanor crime of domestic violence or is the subject of a court order of protection for “an intimate partner or child of such intimate partner” cannot lawfully possess a firearm or ammunition (Title 18, U.S.C., Section 922(g)(91)). Candidates who have been convicted of any felony or a misdemeanor crime of domestic violence or were issued a court order of protection are not qualified for this position.

Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or is the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position.

Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.

The Montana Department of Corrections is an EOE/M/F/D/V/SO (Equal Opportunity

Employer:

Minority, Female, Disabled, Veteran, Sexual Orientation)

Applicant Pool Statement:
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment:
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

22.97 - 22.97 Hourly

Telework Eligibility:
Not Telework Eligible

Benefits Package Eligibility:
Health Insurance, Paid Leave & Holidays, Retirement Plan

1

Employee Status:
Regular

Schedule:

Full-Time

Standard

Day Job

Yes, 5 %…