Administrative Assistant - Intake and Unit Mgmt
Listed on 2026-02-13
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Office Assistant
ADMINISTRATIVE ASSISTANT INTAKE AND UNIT MANAGEMENT MONTANA STATE PRISON DEER LODGE, MT
The Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you!
The Administrative Assistant – Intake and Management Unit will assist with administrative duties in Admissions and the male intake unit. Such duties will include completing PREA and treatment assessments on all inmates entering the facility, providing admission packets, entering electronic data, assisting the unit management team with serving reclasses and other administrative duties as needed. Additionally, duties may include taking mug shot photos, processing property and fingerprinting inmates.
Essential duties may include:
- Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs.
- Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals.
- Handle incoming and outgoing mail, emails, and faxes.
- Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Prepare responses to correspondence containing routine inquiries.
- Maintain and enter information into databases.
- Proofread documents, records, or other files to ensure accuracy.
- Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors.
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