Project Manager & Assistant to Vice President of Academics

Overview

General

Summary:

The Project Manager and Assistant to the Vice President of Academic Affairs will manage the completion of special projects for the Vice President of Academic Affairs (VPAA) and serve as a confidential assistant for the VPAA and their office. The person in this position will support the VPAA in leading the Academic Affairs of Salish Kootenai College, including oversight of grant work (data processing and reporting) and other initiatives that cross organizational lines, ensuring College-wide initiatives led by the VPAA are completed successfully and in a timely manner.

The role includes coordinating projects and initiatives involving or assigned by the VPAA, with opportunities for direct involvement in campus-wide academic initiatives from early college through graduate education, special projects, and student success initiatives. This includes leading roles in community and campus meetings, co-writing project proposals, and co-completing grant and project reports.

The position involves frequent interaction with students, faculty, staff, alumni, community members, and other internal and external stakeholders. It requires self-direction, problem-solving skills, and professional work habits including timeliness, strong communication, teamwork, liaison duties between the VPAA and the public, and creating an environment that supports the administration, faculty, and staff in meeting the mission of Salish Kootenai College.

The Project Manager and Assistant to the Vice President of Academic Affairs must maintain a professional, approachable, and collegial appearance and demeanor, with extensive knowledge in computer operations.

• Support the management of early college through graduate education initiatives by co-writing project applications and required reporting; organize, and sometimes lead, Communities of Practice, campus and community meetings, and related committees; assist the VPAA with oversight of project implementation.
• Travel to project meetings and conferences, participate actively in project gatherings, and co-present on projects as appropriate.
• Perform clerical duties with accuracy and efficiency; organize, maintain and prepare all department purchase requisitions, check requests and departmental expenditures including adjunct and part-time faculty mileage reimbursements and contracts for services.
• Organize, format and complete Adjunct and Part-time Teaching Agreements and Contracts for Services on a quarterly basis.
• Coordinate quarterly scheduling and other affairs with Enrollment Services and campus-wide efforts.
• Greet and direct visitors in a kind and courteous manner.
• Provide information to students and make referrals to appropriate resources or people when appropriate.
• Screen incoming calls, take and deliver messages with confidentiality.
• Sort incoming mail and correspondence.
• Assist the VPAA with urgent email and appointment calendar correspondence.
• Maintain an accurate filing system for the department.
• Format and compose written documents and communications, both electronically and in hard copy.
• Assist with grant reporting, as needed.
• Assist in monitoring and maintaining office equipment and ordering office supplies and equipment as needed.
• Represent the VPAA at meetings when the VPAA cannot attend.
• Attend events and other work functions outside of a traditional work schedule, including weekends and evenings when required.
• Coordinate, oversee, and maintain course syllabi files on a quarterly basis.
• Schedule and coordinate appropriate video meetings and conferences for the VPAA.
• Work collaboratively with the VPAA to schedule and support team, committee, and other appropriate meetings.
• Support the Undergraduate Curriculum Committee and other applicable committees, including scheduling meetings, calling for agenda items, and recording, distributing, and filing minutes.
• Provide onboarding, training, and support for Adjunct Faculty.
• Other duties, as appropriate.

• Bachelor’s degree in public relations, business administration or management, communication, education, educational leadership, tribal governance and administration, media design,…