Judicial Admin Assistant

Overview

Judicial Admin Assistant (03004) – )

The first review of applications will be February 19th, 2026. Please submit the following required documents on the State of Montana Careers website:

• Resume – Please include dates of employment and your supervisor’s name/phone number for each position.
• Cover Letter
• Three Professional References

Applications with missing required documents will not be reviewed. When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position. The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community, and further your career. As a service-oriented employer, we seek employees with a passion for customer service to help us fulfill our mission to provide an independent, accessible, responsive, impartial, and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the Constitutions of the United States and Montana.

• Work/life balance
• Family friendly policies
• Dedicated and caring colleagues
• Health coverage
• Retirement plans
• Paid vacation, sick leave, and Holidays (combination of up to 38 per year)
• Opportunities and room for professional growth
• Public Service Loan Forgiveness – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF

This full-time position does legal and administrative office support and judicial process coordination work for the Honorable Judge Jeffrey Dahood for the 3rd Judicial District in Deer Lodge, Montana. Work includes providing legal/executive/administrative office support services to one or more judges, generally in a multi-judge district court, or a board of judges. Although the primary purpose of positions in this classification is to provide support services to judges, the employee may be assigned to provide support services to a district court administrator or other court departments.

Work is performed in accordance with legal reference manuals and dictionaries, district and Judicial Branch rules and regulations, state statutes, and verbal or written instructions. Work is performed with considerable independence after a brief orientation to the workflow of the office. Work is reviewed for the effective and timely processing of information through the office and for the accuracy, completeness, and adherence to court and legal procedures of documents generated on computers or in writing.

• Types, edits, and proofreads a variety of legal and court documents for grammar, style, punctuation, sentence structure, spelling, and format; serves as personal and confidential assistant to the judge.
• Composes letters and a variety of correspondence and proposed legal documents within assigned areas of responsibility for review, approval, and signature of a judge; reviews pleadings, correspondence, and telephone messages for proper action or proposed response from the court; drafts specific, general, or revised orders for the judge’s review; communicates with counsel, parties involved, jurors, law enforcement, and other agencies as authorized.
• Arranges for meetings and conferences by notifying participants, and by preparing and distributing agenda and materials. Assists with follow-up of decision items. Makes and coordinates travel arrangements.
• Organizes and coordinates incoming paperwork to keep appropriate individuals informed and to ensure timely and accurate processing of information.
• Maintains hard copy and electronic calendars of case status, conferences, and other events or activities; schedules cases for the judge; reminds judge and others of dates and events; pulls files and obtains other information required for court, conferences, and meetings; maintains filing systems; orders office supplies; maintains the judge’s law library.
• Receives, screens, and routes incoming telephone calls and provides…