Administrative Assistant

Administrative Support

• Coordinate and support the administrative workflow of the Service Unit
• Monitor incoming calls, prepare detailed summaries, and track leadership commitments
• Establish and maintain organized record‑keeping systems to support goals, objectives, policies, and assignments
• Serve as a liaison between leadership and staff, facilitating effective communication

• Utilize automated HR systems to perform technical and administrative functions
• Assist with employee onboarding processes and documentation
• Support security clearance processes and employee verification procedures
• Maintain accurate time and attendance records for staff
• Assist employees with payroll inquiries and leave‑related issues
• Prepare error notices and coordinate corrections as needed

• Assist with travel requisition preparation and processing
• Prepare and process purchase, service, and stock requisitions using IHS systems
• Maintain accurate financial records and documentation
• Support budget tracking and expense monitoring activities

• Develop training materials for staff on payroll, timekeeping, and travel procedures
• Conduct training sessions as needed to ensure compliance and efficiency
• Create and maintain procedural documentation and guidelines

• High school diploma or equivalent

• 2-3 years of administrative or office support experience
• Experience in healthcare or government settings preferred

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with automated HR and payroll systems
• Familiarity with procurement and financial management systems
• Strong data entry and record‑keeping abilities

• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Problem‑solving and analytical thinking skills
• Customer service orientation
• Ability to work independently and manage multiple priorities

• HIPAA compliance training and adherence required
• Background check clearance mandatory
• Professional appearance and demeanor required
• Computer security protocols compliance
• PPE requirements as applicable

• Ability to sit for extended periods
• Manual dexterity for computer and phone operation
• Ability to lift up to 25 pounds occasionally
• Clear verbal communication for phone interactions

• Professional healthcare facility environment
• Fast‑paced, multi‑tasking work setting
• Regular interaction with leadership, staff, and external contacts
• Adherence to all IHS policies and procedures

• Complete resume highlighting relevant experience
• Cover letter detailing interest and qualifications
• Three professional references
• Copies of relevant certifications or training

The company is an equal opportunity employer and shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law.

We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and other privileges, terms, and conditions of employment.

If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e‑mail at  or by calling 703‑488‑9377 to request accommodations.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352