Finance Clerk ( Part-time

Work Unit Overview

The County Finance Office preserves the financial and personnel records of the County. This includes maintaining salary and payroll information and ensuring County employees are paid accurately according to established procedures and the law; and providing accurate and timely financial support services to public officials, departments, and the public to ensure efficient and effective use of County resources.

The Finance Clerk is responsible for compiling and recording County employee time and payroll data to ensure that employees receive accurate paychecks in accordance with established procedures and the law. Duties include processing and computing employee time and payroll information, maintaining employee records related to pay and benefits, and assisting in managing the employee benefits program for County employees. This position is also responsible for performing a variety of clerical accounting duties in accordance with county policies and legal requirements.

• Using an excel spreadsheet keep track of inventory for insurance purposes.
• Process paperwork for new employees. Enter all pertinent employee information into the payroll and benefit system.
• Assist CFO with all payroll functions to ensure County staff is paid in an accurate and timely manner. Establish and maintain payroll files; process forms; enter time and payroll data; verify pay amounts and adjustments; and hours of work. Track employee hours for eligibility for wage step increases, longevity pay raises, and vacation and sick leave accrual.
• Process and issue paychecks and statement of earnings and deductions to County employees according to established procedures. This includes verifying coding and signatures on checks; preparing, sorting and mailing printed checks; setting up direct deposit systems; and other duties associated with payroll processing.
• Distribute payroll deductions (e.g., retirement, health insurance, dues, etc.) according to department policies and in compliance with local, state, and Federal statutes. Maintain and organize employee payroll files.
• Complete, verify, and process forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance. Process and maintain records such as staff leaves, terminations for notification of FMLA and/or COBRA coverage and for possible future Unemployment Claims.
• Compile statistical reports, statements, and summaries related to pay and benefits and submit them to the appropriate departments, boards, commissions, and County officials according to established procedures.
• Compose a variety of materials (e.g. reports, memos, spreadsheets, letters, procedures, manuals, etc.) for the purpose of documenting activities and providing written reference.
• Provide information to employees and managers on payroll matters, tax issues, and benefit plans.
• Review and process claims submitted to the County for payment according to established procedures and laws. Ensure appropriate information and back up are included, assist department heads by providing the information they need to review and approve claims, and ensure that all paid claims are filed appropriately in order that they will be easily retrieved for audits.
• Rotate the claims boxes on an annual basis.
• Maintain copies and working knowledge of the contracts that various vendors have with the County for goods and services to ensure payments are in accordance with the contract terms. Maintain and update vendor files to ensure all accounts payable activities are performed promptly according to department procedures. Process 1099s, mail to vendors, and file with state and federal revenue agencies as required by law at the close of each calendar year.
• Complete billing and accounts receivable procedures according to established methods to ensure that County entities receive payment for goods and services. This includes proofreading, verifying, sorting daily transmittal reports and receipts for goods/services provided by the County; entering billing information into the appropriate accounting software; ensuring that monthly bills are printed, collated and…