People and Culture Coordinator

People And Culture Coordinator

The People and Culture Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization's People & Culture Team. This role plays an integral part in our international visa programs.

• Works closely with multiple international visa agencies to track interviews, embassy appointments, visa approvals, flight information and coordinates closely with the People & Culture team to arrange onboarding.
• Takes the lead in the creation of and presentation of all welcome orientation materials for international team members.
• Collaborates closely with the Manager of People Relations and Housing on placement of international team members into housing and the ongoing accountability needed to ensure that housing policies are followed.
• Provides support to international program participants with a wide variety of needs throughout their program—serving as the point of contact for questions regarding obtaining a Social Security card, setting up a US bank account, arranging transportation, scheduling monthly cultural events, and other coordination.
• Owns uniform inventory management, including managing various vendor relationships, tracking inventory in Shopify, and keeping uniform storage and distribution organized.
• Maintains accurate and up-to-date People & Culture files, records, and documentation.
• Maintains the integrity and confidentiality of People & Culture files.
• Provides clerical support to the People & Culture Team as needed, such as ordering supplies
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks
• Assists the People & Culture Generalist with organizing and planning new hire orientation as needed
• Assists as needed with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
• Documents SOPs for all People & Culture Coordinator related functions.
• Assists in training and supporting People & Culture team members as needed
• Participate in continuous improvement of processes
• Performs other duties as assigned

• Display Paws Up Montana values and standards.
• Always demonstrate professionalism and hospitality to guests and team members.
• Handle guest transactions legally, ethically, and confidentially.
• Maintain a favorable working relationship with all team members to foster and promote a positive working environment.
• Always maintain a clean and neat appearance.
• Perform work in a safe and high-quality manner.

• Knowledge of hospitality preferred
• Current driver's license with two years driving experience
• 1-2 years of administrative office work preferred