Administrative Secretary

Overview

2026-27 Attendance Secretary at Libby School District 4, Libby Middle/High School – Libby, Montana

• Job
• Final date to receive applications:
  Aug 06, 2026 11:59 PM (Mountain Standard Time)
• Posted:
  Jul 21, 2026 6:00 AM (UTC)
• Starting Date:
  To Be Determined

• Libby Middle/High School
• Attendance Secretary
• 8 Hrs/Day Position
• Hours May Fluctuate
• Monday – Friday
• 7:30 a.m. – 4:00 p.m.
• $17.00/hour
• 5 days per week

• Clerical, Secretarial, Accounting, & Confidentiality
• Experience Working with Children
• High School Diploma or Equivalent
• Willing to complete district-sponsored assessments:
  Fingerprint & Motor Vehicle Checks

• Libby Middle High School Administrative Secretary
• Serves as secretary to Libby Middle High School Administration and Athletic Director
• Serves as receptionist and directs visitors to the proper office
• Schedules, orients, and directs substitute teachers and substitutes classified personnel
• Coordinates purchasing processes, including requisitions, receipt, verification, and distribution of materials
• Payroll processing and record maintenance for Certified and Classified staff
• Notary for school and district

• Communicates with the public, directing individuals to the correct person and resolving concerns
• Performs clerical and secretarial work including typing, proofreading, filing, and recording information
• Uses Electronic Student Information System with parent portals
• Prepares letters, memoranda, bulletins, requisitions, claims, reports, awards, and data from rough drafts or instructions
• Tracks and compiles financial data and budget information for administration
• Maintains and coordinates multiple calendars for school administrators, facilities events, site, master, and school events
• Manages assignment and inventory of room cabinet keys
• Receives, sorts, and distributes mail and office correspondence
• Assists students in need of office services
• Manages telephone system and coordinates with vendor staff
• Supervises and trains student office helpers and telephone procedures
• Other duties as assigned by administration

• One year of responsible office experience; high school diploma or equivalent; or combination of training/experience with typing and office practices
• Ability to work well with middle and high school students
• Correct English usage, spelling, grammar, punctuation, and composition
• Ability to handle a variety of telephone calls and personal contacts with tact and discretion
• Track and compile financial data and budget information
• Knowledge of filing systems
• Modern office methods, procedures, and equipment including receptionist duties and word processing
• Ability to maintain confidentiality of employment and student matters
• Time management and ability to handle stressful situations

• Position Type:
  Full-Time
• Salary: $17 Per Hour

• Support Staff >
  Secretary

• Ron Goodman, Mr
• 724 Louisiana
• Libby, Montana 59923
• Phone:
• Email: goodmanrw