Branch Operations Specialist

Location: Clancy

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

Job Description Summary The Branch Operations Specialist will be responsible for performing duties related to the running and maintenance of the shop, sales, and branch operations, ensuring that customer contracts, billing, invoicing, and issues of any administrative nature are resolved in a timely fashion. This role can support various business units and is critical to ensure proper documentation, payment, and resolution of customer issues.

We offer a full benefits package to include Paid Time Off (PTO) for hourly positions, health, dental, vision, investment savings plan, and other miscellaneous benefits.

CORE RESPONSIBILITIES:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.

Manage inbound phone calls, online inquires and customer walk-ins Ability to perform operations and logistics tasks; scheduling technicians, deliveries and equipment

Strong collaboration with customers and branch staff on dealing with issues

Process customer requests such as rental quote generation and order placement over the phone, in person or via e-mail Ability to document tasks in process flows

Answer standard or non-routine product questions and direct questions to appropriate service or sales personnel when necessary

Enter orders and arrange delivery to all sites and locations per the individual agreement including an understanding of the agreement of freight terms

May be required to handle contract renewals and contract maintenance or changes of simple configuration or change of purchase order

Reviews autorenewals of contracts and supports contract additions identified by branch staff

Complete equipment and rental processes in tool and schedule product pick-up and prepare paperwork for customer sign off Support Service Shop Technicians in completing work orders and pulling necessary parts for product repair

Supports branch staff in compiling metrics

Assists branch manager and service staff ensuring customer requests are completed in a timely manner

Ensure correct time entries and appropriate billing is maintained for projects and service engagements

Obtain and updates forms of payment to process for service orders from customers

Ensures all service operations and part numbers are added to service orders

Ensures on site tech safety credentials or current training in place

Create and maintain safe working environment and culture within the organization

Take care of internal and external customer needs and expectations

Demonstrates high impact culture through innovation, accountability and empowerment

Must be able to function in a team environment; usually works with direct supervision but can work independently

Task execution for area of responsibility up to levels defined in Xylem’s DOA policy

QUALIFICATIONS:

High school diploma or equivalent plus 2 years of applicable work experience

Ability to handle non-routine, complex tasks

Computer proficiency in relevant software systems (e.g., STEEB, SAP, Microsoft Office, Outlook, Word, Excel, & PowerPoint).Demonstrated ability to troubleshoot logical processes

Able to execute tasks with medium levels of autonomy; limited guidance required for complex tasks

Able to collaborate with other disciplines

Ability to understand concepts in execution and strong…