Assistant Clerk​/Business Manager

Assistant Clerk/Business Manager

Bridger School District 2 Bridger Public Schools - Bridger, Montana

• Job
• Final date to receive applications:
  Jul 31, 2026 11:59 PM Mountain Standard Time
• Re-Posted:
  May 14, 2026 6:00 AM UTC
• Starting Date:
  To Be Determined

Reports to:

Clerk/Business Manager, Evaluated by Superintendent.

The Assistant Clerk is considered an employee of the Board of Trustees rather than a public officer and is directly responsible to the Board of Trustees. The Assistant Clerk supports the Clerk’s work in executing the duties outlined in this job description.

• Attend all meetings of the Trustees and keep an accurate and permanent record of the proceedings of each meeting. (MCA 20-3-325)
• If the Clerk is not present at a meeting, the Trustees shall have one of its members or a district employee act as Clerk for such meeting, and such person shall supply the Clerk with a certified copy of the proceedings. (MCA 20-3-325)
• Act as custodian of all documents, records, and reports of the District. (MCA 20-3-325)
• Unless the Trustees provide otherwise, the Clerk shall:
  • Keep an accurate and detailed accounting record of all receipts and expenditures of the district in accordance with the financial administration provisions of Title 20‑3‑325.
  • Prepare the annual trustees’ financial report; to report annually to the County Superintendent as required, the financial activities of each fund maintained by the district during the last completed school fiscal year on the forms prescribed and furnished by the State Superintendent of Public Instruction. (MCA 20‑3‑325)
• Business Manager is the Financial Officer of the District and has responsibility for:
• The financial accounting of the general operation of the district including buildings and grounds, special services, transportation, school food service, data processing, federal programs, purchasing, collective bargaining, adult education, cost analysis, labor relations, building projects, inventory control, and bonding requirements.
• Knowledge of current employment laws, rules, and regulations as set forth by State and Federal standards.
• Knowledge of current requirements of the Office of Public Instruction and the County School Superintendent’s Office.
• Keeping the Board of Trustees informed as to the status of the business affairs of the district.
• Maintaining records of fixed assets of the district as set forth by the Board of Trustees.
• Assisting with site and/or building acquisition and sales and disposal of property, administering rentals, leases, assessments and taxes according to state laws.
• Custody of permanent financial records and other legal papers.
• Assisting the Superintendent with the budget development process including revenue estimation, budget control, and fiscal relations with other governmental agencies.
• Administering existing school budgets according to state law and school district policy.
• Executing all functions of the district’s business operations and administration within the legal framework of all applicable statutes and requirements of the State of Montana and the Board of Trustees.
• Contributing to the board meeting agenda for regular and special board meetings, meeting as needed with Board Committees, advising the Superintendent and Board of Trustees in all matters that will assure that the District and its agents act in accordance with contracts entered into by the District, and assisting the Superintendent to keep the Board of Trustees informed of all state and federal regulations under which the District is legally bound.
• Maintaining strict accounting for the General Fund, Reserve/Endowment and Trust Funds, Building Funds, Internal Accounts, Student Activity Funds, Voucher and Payroll Processing, Compensated Absences Fund, Special Funds, Cost Accounting, Transportation and Bus Depreciation Funds, Retirement Fund, Tuition Fund, Adult Education Fund, Miscellaneous Federal Program Funds, and managing debt service and capital funds in terms of financing, maturities, debt payments, capital programs, investments, reporting, debt service payment procedures,…