Administrative Assistant

Job Description - Administrative Assistant )

Position Title:

ADMINISTRATIVE ASSISTANT

MONTANA STATE PRISON

DEER LODGE, MT

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Rehabilitation and Enterprises Division ensures the physical and mental well-being of inmates, delivers educational and vocational opportunities within prisons, and oversees community facilities dedicated to successfully reintegrating offenders into Montana communities. Also, this division delivers trauma-informed support to victims of offenders in the correctional system. Join the team responsible for building better tomorrows today!

The Administrative Assistant works with the HSB-Medical and Dental Bureau at the Montana State Prison in Deer Lodge, Mt. They perform a significant role in the Continuous Quality Improvement process by ensuring data is maintained in the medical record and providing information for tracking cost, history and extent of disease, diagnostic encounters, and treatment.

Scheduling of inmates for the walk-in clinic and five full-time medical providers as well as off-site medical appointments.

Responsible for compiling, processing, and maintaining medical records of infirmary and clinical patients in a manner consistent with medical, administrative, ethical, legal and regulatory requirements of the correctional health care system and the NCCHC (National Commission on Correctional Health Care.

Reports to the Medical Records Supervisor.

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

High School Diploma or Equivalent.

One-year work-related experience in a medical office/clinic is preferred.

Alternative combinations of education and experience will be considered on a case-by-case basis.

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Successful applicants will be subject to:

• Criminal history check
• Reference checks

Prison Rape Elimination Act - Any person who has
1) engaged in sexual abuse in a prison, jail, lockup, community confinement setting, juvenile facility, or other institution:
2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, coercion, or if the victim did not consent or was unable to consent or refuse; or
3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement :
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment :
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

$22.97 - $22.97 hourly

Telework Eligibility:
Not Telework Eligible

Benefits Package Eligibility:
Health Insurance, Paid Leave & Holidays, Retirement Plan

1 Employee Status :
Regular Schedule :
Full-Time

Standard

Day Job

Yes, 5 % of the Time

Deer Lodge Agency :
Department of Corrections Union :
Montana Federation of Public Employees

Feb 26, 2026, 3:33:25 PM

Closing Date:
Mar…