Externship Assistant

US College is a leader in post-secondary career education. Working at our employee-owned company is more than just a great career - its an investment in yourself. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields.

Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

We are currently seeking a Externship Assistant to join our team at our Montclair Campus. In this position you will be responsible for the execution, coordination, and successful completion of student externships for our programs. This role serves as the primary bridge between students and externship sites, ensuring students are fully prepared, appropriately matched, and continuously supported throughout their clinical experience.

The Externship Assistant works closely with the Site Developer and the Director to ensure externship placements are efficient, compliant, and lead to successful program completion and employment opportunities. The Externship Assistant is also responsible for updating and managing hospital seat/slot management systems.

This position requires strong student engagement, employer communication and hands-on support to ensure high externship completion rates, low attrition, and strong extern-to-hire outcomes.

Essential

Job Duties and Responsibilities Assistance with Externships Coordinate and manage the electronic externship placement process for all eligible students.

Match students to externship sites based on skill level and readiness, program requirements and employer expectations and site capacity

Maintain consistent communication with students from pre-placement through externship completion.

Student Readiness & Support Conduct one-on-one student advisements to assess readiness for externship, including technical competencies, professional behavior and soft skills, and compliance requirements.

Partner with Education staff to identify and support at-risk students prior to externship placement.

Provide coaching on workplace expectations, professional communication, and clinical performance

Offer remediation support when needed, including coordination with instructors or lab environments.

Maintain regular communication with students on externship, including those actively placed, on leave of absence, and at risk of dropping

Externship Monitoring & Retention Monitor student progress throughout externship to ensure completion of required clinical hours, positive employer feedback, and student satisfaction and engagement

Conduct regular check-ins with both students and employers to proactively resolve issues.

Intervene early to address attendance concerns, performance issues, site-related challenges

Drive outcomes to reduce Externship Drop Rates, increase completion rates and support Extern and extern to-hire opportunities

Employer Coordination & Site Support Collaborate with the Site Developer and Director to ensure proper utilization of externship sites and alignment between student readiness and employer expectations

Maintain strong working relationships with assigned externship sites.

Support employer partners by coordinating student schedules, ensuring student preparedness, addressing concerns during externship

Participate in site visits as needed to support student success and employer satisfaction.

Compliance & Documentation Ensure all externship activities comply with Federal regulations and California state requirements (including BPPE expectations) and institutional policies and procedures

Maintain accurate and timely externship documentation, including affiliation agreements and required forms, student timesheets and hour verification, and site evaluations and student performance records

Verify completion of all required student prerequisites prior to placement.

Ensure all records are audit-ready for compliance reviews and accreditation standards.

Data Tracking & Performance Track and report on externship metrics

Maintain accurate data in…