Assistant Registrar

Job Description

Reporting to the Associate Registrar for Graduation Evaluation, Commencement, and Special Population, the Assistant Registrar works with students to process department-approved exceptions and overrides, communicates with students, departments, and advisors regarding outstanding degree requirements, and evaluates graduation candidates for degree completion.

• Evaluate candidates for degree completion. This includes auditing, credit adjustments, communication with students and advisors.
• Communicate with academic departments regarding student issues toward graduation.
• Certify graduation candidates for degree.
• Represent University at conferences, meetings, seminars and to the public as required.
• Conduct training seminars for students or faculty as needed.
• Provide feedback and advice as requested in pursuit of process improvements.
• Establish and coordinate responsibilities with other staff organizations that relate to or impact assigned functions.
• Responsible for distribution of MTS adjustments and follow-through with evaluators for timely processing.
• Prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Responsible for reviewing and understanding all new information distributed by senior officers in the Registrar’s office.
• Share responsibility of operations and coverage.
• Communicate both orally and in writing with a broad constituency that includes University officials, alumni, staff members and students.
• Regularly evaluate processes with the goal toward improvement.
• Work on Registrar’s office operations calendar toward continuous process improvements.
• Run Cognos reports, use DW, Banner and/or 25 LIVE, CIM, CLSS schedule, Workday and other software as needed.
• Attend and participate in assigned meetings.
• Maintain timely response to all emails and phone inquiries at intervals as determined by the University Registrar.
• Perform other duties as assigned.
• Management retains the right to add or change job duties at any time.

Required:

• Bachelor’s Degree from an accredited college or university.
• Minimum of three years of experience in a higher education setting.
• Ability to work with MS Office suite products (including Excel) and the Google suite of products.
• Working knowledge of FERPA and state guidelines for recordkeeping.
• Ability and skills to understand policies and processes, and to direct problems to the supervisor when appropriate.
• Ability to handle multiple priorities.
• Demonstrate strong team leadership, teamwork skills, and work ethic.

Preferred:

• Ability and willingness to learn and use new SIS and curriculum systems.

$76,486.40 - $91,777.27 annually.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://(Use the "Apply for this Job" box below)./

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. For further details, please visit: https:///