Business Manager -Independent Elementary School

The Business Manager is responsible for the financial, human resources, and operational functions of the school. This position oversees budgeting, accounting, payroll, benefits administration, financial reporting, audit coordination, risk management, and selected operational functions to ensure the school's financial sustainability and operational effectiveness.

The Business Manager serves as a strategic partner to the Head of School and works closely with the Board of Trustees, administrative leadership team, faculty, staff, families, and external vendors.

• Manage and oversight of day-to-day financial operations including accounts payable, receivable, payroll, and general ledger maintenance. The school currently engages a third party accounting firm to perform some of these tasks.
• Utilize Quick Books for accounting and monthly financial reporting
• Prepare monthly budget to actual which includes annual forecasting
• Monitor cash flow and maintain appropriate reserves
• Present financial reports to the Head of School and Board of Trustees as requested

• Lead the annual budgeting process in collaboration with the Head of School and the Vice Chair of Finance.
• Work with the Vice Chair of Finance to develop multi-year financial projections
• Monitor actuals vs. budget and provide variance analysis
• Support strategic financial planning and sustainability efforts

Oversee enrollment contract preparation, tuition billing and collections via TADS

• Track enrollment-related revenue and financial aid impact
• Work closely with admissions on enrollment projections

• Oversee the financial aid process, including management of applications submitted through TADS, direct communication with applicants and notification to the entire community when the platform is open for submission.
• Lead and support the Financial Aid Committee in reviewing applications and determining awards and ensure financial aid awards align with approved budget levels and track variances throughout the year

Oversee all aspects of nonpublic school funding programs, including state allocations for security, technology, nursing, and mental health services and serve as the primary liaison with the Montclair Board of Education on all aspects of non-public funding.

Work with front desk office manager to submit textbook ordering

Monitor funding usage to ensure alignment with program guidelines and timely submission

Maintain accurate records and ensure compliance with all applicable state regulations and reporting requirement

• Coordinate annual audit and serve as primary liaison with external auditors and third-party accounting firm
• Ensure compliance with GAAP and nonprofit accounting standards
• Provide all information necessary for the preparation of the audited financial statements and the 990 preparation.
• Maintain strong internal controls and financial policies

• Oversee and approve payroll processing by the third party accounting firm using Paylocity and review the recording of semi- monthly payroll.
• Administer employee benefits, retirement plans, and annual renewals
• Serve as primary liaison with benefits brokers and providers
• Ensure accuracy of employee data and payroll reporting

• Work in conjunction with the Head of School on recruitment efforts including posting positions, screening candidates, and participating in interviews and hiring committees
• Prepare and issue annual employment contracts for faculty and staff
• Participate in faculty negotiation meetings with the Head of School and designated faculty representatives.
• Create an annual salary scale and revised Memorandum of Agreement based upon finalized negotiations
• Support employee relations, onboarding, and policy implementation
• Maintain personnel records and ensure compliance with employment laws and school policies

• Oversee operations of the before- and after-school program, employee‑run enrichment programs, and Summer Camp Co‑Op, including staffing, budgeting, enrollment coordination, and program…