Deputy City Clerk

APPLICATION FILING PERIOD

This recruitment is set to close on March 15, 2026. It is in the applicants' best interest to submit their application as early as possible. The hiring manager reserves the right to make a hiring decision at any time during the recruitment process. This job posting may be closed at any time without notice.

Under general direction, the Deputy City Clerk performs a full range of professional and technical work in support of the City Clerk’s Office. Responsibilities include, but are not limited to, assisting with coordinating the City’s records management program; assisting in the coordination, preparation, and publication of City Council and Commission agenda packets and associated follow-up; processing public hearing notices and public records act requests;

serving as the first contact with the public as primary receptionist of the City Clerk’s office, and providing primary administrative support for the Director of City Clerk Services; and performing other duties as assigned.

The Deputy City Clerk has independence within a general framework in the records and office management role.

This position is distinguished from the Director of City Clerk Services position in that the latter provides primary support for Council legislative operations; manages, trains staff and implements the agenda process city-wide; manages contract and insurance tracking city-wide; requires technical writing and administrative and organization skills, computer knowledge, and the ability to prepare minutes, reports, etc., in an accurate, professional and timely manner;

ability to research the topics and issues discussed by the City Council; and may perform the duties of the City Clerk, as required.

Receives general supervision from the Director of City Clerk Services or a higher level position. May exercise direct or functional and technical supervision over lower level clerical positions, volunteers, and interns.

Performs highly skilled paraprofessional work requiring good technical writing and administrative skills to support the City Manager’s Office and Director of City Clerk Services; able to attend City Council meetings, researching agenda issues and materials to gain an understanding of the agenda items under discussion, and to disseminate information to staff; taking, transcribing, composing, summarizing, and editing the contents of the Council/Council Committee meetings, and an extensive number of Council-appointed Ad Hoc Committee meetings in order to prepare and present, an accurate public record of the minutes, including pertinent discussions, motions, and Council direction;

interaction with citizens, candidates, management, and staff on a variety of often complex and sensitive issues; assisting with election-related responsibilities; conducting and preparing a wide variety of research projects for citizens, City management, Council and staff.

• Practices of effective project and event management.
• Municipal government operations, records management principles and practices.
• Election laws and procedures relating to City Municipal Code, Brown Act, and the Public Records Act.
• Organizing and assisting with filing of Statements of Economic Interests and Campaign statements for candidates.
• Taking dictation for minutes court reporting or classroom instructed speed writing or shorthand.
• Managing, implementing, and monitoring the Clerk’s records management program.
• Coordinating ongoing City-wide Records Clean-up.
• Modern office technology, such as filing systems, computers, data processing, word processing and spreadsheet software programs.
• Proper English usage, spelling, grammar, punctuations, and proofreading.
• Business letter writing and basic report preparation.
• Principles and procedures of record keeping.

• Learn, interpret, and apply City and department rules, regulations, policies, practices, ordinances, resolutions and laws.
• Communicate effectively orally and in writing.
• Learn and operate specialized systems and software, such as document imaging, agenda management, automated 700 filing, public records…