Office Assistant Job Montebello area,California USA,Administrative/Clerical

JOB APPLICATION PERIOD: 8/21/2026 - 9/3/2026 AT 4:00 PM (PST) OR UNTIL THE FIRST 200 APPLICATIONS ARE RECEIVED

POSITION INFORMATION

This is an Open Competitive recruitment to establish an eligibility list, in order to fill current and future vacancies. Incumbents in this classification are expected to work full-time and part time vacancies ranging from 10 to 12 school months.

Duration of eligibility list:

Successful candidates will be placed on the eligibility list that will remain valid for six months from the date of approval by the Personnel Commission.

GENERAL PURPOSE

Under supervision, performs a wide variety of routine, reception, data‑entry, records‑management, customer‑service, and office‑support duties in a school site, Personnel Commission, human resources, administrative, or other District office; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Office Assistants perform routine clerical, reception, data‑entry, records‑management, customer‑service, and office‑support duties in an assigned school site, Personnel Commission, human resources, administrative, or other District office. Incumbents apply basic knowledge of office practices, District procedures, and assigned‑area functions to complete established tasks, respond to routine inquiries, maintain records, and solve routine problems.

Office Assistant is distinguished from Senior Office Assistant in that incumbents in the former class perform routine clerical and office‑support duties under supervision. Incumbents in the latter class perform more difficult, specialized, and moderately complex clerical and records‑management functions, requiring greater familiarity with District and Personnel Commission functions, policies, and procedures, and greater use of judgment gained through experience.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Answers, screens, and routes telephone calls; takes and distributes messages; greets and directs visitors; assists students, parents, staff, applicants, employees, and members of the public in person, by telephone, and electronically; responds to routine questions and provides general school, program, department, human resources, or Personnel Commission information; assists with forms, appointments, check‑ins, registrations, and routine paperwork; in a school‑site assignment, may assist with enrollment and registration, visitor check‑in, substitute information, student attendance and office forms, parent contact regarding absences and truancies, and basic first aid as needed;

may provide interpretation or translation assistance for non‑English‑speaking visitors as assigned.

Opens, time‑stamps, and distributes office mail; stuffs, sorts, and prepares outgoing mail for pickup; assists in the preparation of large mailings; retrieves, delivers, and sends faxes and e‑mails; distributes notices and other related documents.

Copies, compiles, collates, laminates, distributes, scans, and shreds various documents and materials, including large duplication orders; prepares presentation, meetings, and office materials.

Operates a computer and other standard office equipment and performs data entry and routine keyboarding, word‑processing, and related tasks; updates electronic records, databases, and files; generates routine documents, forms, and reports from established formats.

Maintains and updates a variety of student, staff, applicant, employee, program, and department records, databases, logs, and files; enters and verifies information in manual and electronic records systems; retrieves, generates, and distributes routine records, reports, and documents as assigned.

Sorts, files, maintains, retrieves, duplicates, scans, and distributes a wide variety of District and Personnel Commission records and documents; creates, labels, and maintains physical and electronic files and folders; assists with organizing, archiving, transferring, and requesting physical and electronic…