Office Assistant Job Montebello area,California USA,Administrative/Clerical

Open Competitive Recruitment

This is an open competitive recruitment to establish an eligibility list, in order to fill current and future vacancies. Incumbents in this classification are expected to work full-time and part-time vacancies ranging from 10 to 12 school months. Successful candidates will be placed on the eligibility list that will remain valid for six months from the date of approval by the Personnel Commission.

Under supervision, performs a wide variety of routine, reception, data-entry, records-management, customer-service, and office-support duties in a school site, Personnel Commission, human resources, administrative, or other District office; and performs related duties as assigned.

Office Assistants perform routine clerical, reception, data-entry, records-management, customer-service, and office-support duties in an assigned school site, Personnel Commission, human resources, administrative, or other District office. Incumbents apply basic knowledge of office practices, District procedures, and assigned-area functions to complete established tasks, respond to routine inquiries, maintain records, and solve routine problems.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Answers, screens, and routes telephone calls; takes and distributes messages; greets and directs visitors; assists students, parents, staff, applicants, employees, and members of the public in person, by telephone, and electronically; responds to routine questions and provides general school, program, department, human resources, or Personnel Commission information; assists with forms, appointments, check-ins, registrations, and routine paperwork; in a school-site assignment, may assist with enrollment and registration, visitor check-in, substitute information, student attendance and office forms, parent contact regarding absences and truancies, and basic first aid as needed;

may provide interpretation or translation assistance for non-English-speaking visitors as assigned.

Opens, time-stamps, and distributes office mail; stuffs, sorts, and prepares outgoing mail for pickup; assists in the preparation of large mailings; retrieves, delivers, and sends faxes and e-mails; distributes notices and other related documents.

Copies, compiles, collates, laminates, distributes, scans, and shreds various documents and materials, including large duplication orders; prepares presentation, meetings, and office materials.

Operates a computer and other standard office equipment and performs data entry and routine keyboarding, word-processing, and related tasks; updates electronic records, databases, and files; generates routine documents, forms, and reports from established formats.

Maintains and updates a variety of student, staff, applicant, employee, program, and department records, databases, logs, and files; enters and verifies information in manual and electronic records systems; retrieves, generates, and distributes routine records, reports, and documents as assigned.

Sorts, files, maintains, retrieves, duplicates, scans, and distributes a wide variety of District and Personnel Commission records and documents; creates, labels, and maintains physical and electronic files and folders; assists with organizing, archiving, transferring, and requesting physical and electronic records in accordance with established procedures.

Performs routine ordering, receiving, sorting, inventorying, and distributing of office supplies, instructional materials, forms, equipment, and other assigned materials; prepares routine purchase requisitions and related documents; receives and records fees or payments and prepares receipts as assigned; maintains basic inventory records in accordance with established procedures.

Schedules and confirms routine appointments, including applicant, employee, and new employee appointments, meetings, conferences, and office activities; types, formats, prepares, and distributes routine notices,…