Senior Deputy City Clerk; Promotional

APPLICATION FILING PERIOD

This recruitment is set to close on Thursday, October 01, 2026. All applicants are encouraged to apply promptly as this recruitment may close at any time without notice.

Along with your completed online City application, the following materials are required:

• Resume
• Copy of your valid California Driver's License

Under the general direction of the Director of City Clerk Services, performs responsible complex administrative duties; manages and coordinates public records requests; assists with records management, municipal elections, City Council meeting functions, legislative records, and other statutory and administrative functions of the City Clerk’s Office; provides lead direction to assigned staff; performs related duties as required.

Receives general directions from the Director of City Clerk Services. The Senior Deputy City Clerk serves as the second in command within the City Clerk’s Office. Provides lead direction and assists with the supervision of assigned staff, interns, and volunteers. In the absence of the Director of City Clerk Services, provides day-to-day supervision of the City Clerk staff and assumes responsibility for the continued operation of the office.

Requires the use of independent judgment in making decisions in accordance with established policies and procedures. May perform supervisory duties as assigned.

The Senior Deputy City Clerk is the senior-level classification within the City Clerk’s Office below the Director of City Clerk Services. Under general supervision, performs a variety of highly responsible and complex administrative and technical duties, including managing public records requests and assisting with records management, municipal elections, City Council and Commission agenda processes, legal filings, and official City records.

• Assists the Director of City Clerk Services with the daily operations and administration of the City Clerk’s office.
• Manages and coordinates the processing of public records requests in accordance with the California Public Records Act and established City policies and procedures.
• Assists with the administration and coordination of municipal elections and election-related activities in accordance with applicable federal, state, and local requirements.
• Assists with City Council meeting preparation and supervises, trains, assigns, and reviews the work of staff, interns, and volunteers.
• In the absence of the Director of City Clerk Services, provides day-to-day supervision of staff and assumes responsibility for the continued operation of City Clerk Services.
• Researches, analyzes, compiles, prepares, processes, and authorizes a wide variety of correspondence, documents, records, forms, memorandums, reports, manuals, and other materials, including those of a confidential nature.
• Conducts complex analytical studies; recommends and administers policies and procedures; performs and compiles analysis of legislative laws pertaining to municipal elections and laws; administers municipal elections.
• Assists in maintaining the Municipal Code; coordinates and oversees bid openings and commission application process and records.
• Assists in attending and taking accurate minutes at City Council meetings; administers and enforces federal, state, and local laws pertaining to the Brown Act, Public Records Act, elections, and legal publication requirements of certain notices and advisements.
• Assists with filing officer duties for economic interest and political campaign statements for the State of California; oversees the retention, maintenance, and retrieval of a comprehensive records management system.
• Perf…