Contract Administrator (IT Purchasing Specialist

Position Overview

PM2CM is seeking an experienced Contract Administrator – IT Purchasing Specialist to lead and manage IT procurement activities . This role combines strategic sourcing, contract negotiation, compliance oversight, and stakeholder coordination to support efficient, transparent, and legally compliant procurement outcomes. The ideal candidate will be solutions-oriented, communicative, highly organized, and experienced with public sector contracting and technology purchases.

• Plan and execute procurement strategies for a broad range of IT products and services.
• Lead the full procurement lifecycle from needs assessment and solicitation development through contract award, compliance checks, purchase order issuance, and contract close-out.
• Provide strategic recommendations on sourcing approaches, supplier selection, cost savings opportunities, and industry best practices.
• Ensure procurement compliance with California Public Contract Code, District policies, and all applicable legal and regulatory requirements.
• Serve as a primary liaison with internal stakeholders (e.g., project managers, finance, legal) and external partners (vendors, cooperative purchasing organizations, public agencies) to facilitate procurement activities.
• Monitor contract performance, track IT purchasing metrics, and generate regular status and compliance reports.
• Maintain accurate data within SAP (ERP), PMIS (Proliance / Trimble Unity Construct), and other internal systems.
• Maximize utilization of cooperative and partner contracts (e.g., FCCC, DGS) to achieve efficiency and cost advantages.
• Perform additional duties as assigned by the Director of Contracts.

• 7+ years of relevant procurement, contract administration, or purchasing experience, preferably with public sector and IT procurement.
• Bachelor’s degree in Business, Public Administration, Supply Chain Management, or related field (or equivalent additional experience).
• Thorough knowledge of California public procurement laws and regulations.
• Understanding of software licensing models (SaaS, subscription, perpetual) and technology procurement considerations.
• Proficiency with Microsoft Office (especially Excel), SAP, and data tracking/reporting tools such as Adobe Acrobat; experience with PMIS systems strongly preferred.
• Excellent communication skills (written and verbal) and ability to collaborate across multidisciplinary teams.
• Strong organizational skills with the ability to prioritize and manage competing deadlines.
• Demonstrated professionalism, discretion, and integrity in handling sensitive contracts and negotiations.

• Experience working with large bond programs, educational institutions, or public agencies.
• Certifications such as CPPB, CPPO, or CPCM.

We offer a competitive compensation and benefits package designed to support your health, financial security, and work-life balance:

• 100% employer-paid health insurance
• 401(k) retirement plan with 3% employer match
• 120 hours of paid time off (PTO) annually
• Profit-sharing program
• Competitive salary commensurate with experience
• Stable, long-term opportunity supporting a high-impact public Bond Program
• Professional, collaborative work environment with growth opportunities