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SELD Meeting And Events Office Coordinator

Classification:
Administrative Support Coordinator I

Hours:

Full-time / 40 hours per week FLSA:
Non-exempt Anticipated Hiring Salary: $4,047
* mo. CSU Salary Schedule
* CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date:
July 9, 2026 Recruitment Status:
Open Until Filled

About CSUMB California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

Purpose Under the general direction of the Director of Student Engagement and Leadership Development, the incumbent has responsibility for coordinating administrative operations for the Student Engagement and Leadership Development (SELD) department. This role performs complex administrative and operational support functions in support of the overall coordination and effectiveness of SELD students and staff, including responsibility for coordinating projects, workflows, and event processes from initiation through implementation.

The Coordinator supports SELD staff and CSUMB students in various clubs and organizations including Associated Students (AS), Inter-Club Council (ICC), and United Sorority and Fraternity Council (USFC), and serves as a key resource on administrative procedures, policies, and systems.

Essential Duties And Responsibilities Include, But Are Not Limited To The Following Special Event And Activity Support In collaboration with SELD and AS staff, coordinates meetings and events for SELD and student organizations- including the Associated Students (AS), Inter Club Council (ICC), and United Sorority and Fraternity Council (USFC)- by serving as the liaison to University Affairs, Ceremonies and Events (UACE).

Reviews documents submitted through MyRaft for completeness, accuracy, and adherence to university event policy, and provides guidance and troubleshooting to students and staff regarding submission requirements. Tracks and monitors documents and office processes and workflow related to events, ensuring timelines and compliance requirements are met from initiation through completion. Coordinates and monitors event workflow approvals in MyRaft related to catering and facility work orders as directed.

Works in collaboration with the SELD Analyst to communicate catering needs and coordinates logistics with campus partners to ensure successful event execution. Represents SELD/AS at weekly campus-wide service provider/event planning meetings as necessary and coordinates follow-up actions and communications. Provides guidance and training to student leaders on event planning processes, systems, and policies.

Operations Support Coordinates with SELD/AS staff to submit work orders and catering for events and meetings hosted by AS, ICC, and USFC, as well as the SELD office. In coordination with the SELD Analyst, orders and distributes supplies for club activities and monitors inventory and purchasing processes. Tracks, distributes, and communicates with office student assistants, as well as clubs and organizations regarding equipment check out needs and…