Categorical Services Coordinator II; Counseling Department

Job Overview

Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in Governing Board Goals, Mission, Vision, Values, and Institutional Goals. We provide students with a rich and dynamic learning experience that embraces differences, emphasizing collaboration, engaging students inside and outside the classroom, and encouraging them to become global citizens and socially responsible leaders.

• Coordinate and lead day‑to‑day program office activities; maintain confidentiality and provide information and assistance for students.
• Interpret and exercise good judgment in the application and follow‑through of departmental decisions and college policies.
• Process administrative details not requiring the immediate attention of the supervisor; perform a variety of paraprofessional and administrative duties.
• Meet with action committees to facilitate grant and program development needs.
• Lead the planning, development, implementation, coordination and evaluation of the day‑to‑day operations of the assigned program services and procedures.
• Serve as a source of information regarding the policies and procedures of the assigned program; refer inquiries to appropriate sources.
• Coordinate student recruitment and assist with registration of participants within assigned program; check progress of enrolled students; collect and monitor compliance and outcome data.
• Create assigned program binders; maintain student files and enter student data into the database; assist students to enroll.
• Maintain ongoing working relationships with federal, state, county and regional administrators and managers as needed.
• Monitor data for completion and conformance with established program compliance procedures.
• Develop and prepare a variety of documents, forms and procedures for the assigned program office, including statistical reports, brochures, pamphlets, flyers, newsletters, agendas, manuals, event programs, invitation flyers, yearbooks, program brochures and posters.
• Serve as liaison with college administration, academic personnel and students as well as community agencies, organizations, professionals, vendors and other colleges to maintain up‑to‑date resource data.
• Coordinate preparation of workshops and meetings, including travel arrangements for staff members and students in assigned programs.
• Attend and lead sponsored workshops, seminars and other events as assigned.
• Participate in budget development and justification; monitor budget expenditures; maintain spreadsheet and database for budgets and assigned programs; inventory and requisition necessary supplies using District procedures.
• Develop a wide variety of community contacts for resources for referrals; give general consultation and assist individual students in utilizing the many and varied services available.
• Assist students in resolving paperwork or system problems; expedite resolution of problems requiring utilization of on‑ and off‑campus resources.
• Maintain control files on matters in progress and expedite their completion; coordinate, lead, and monitor special projects, assignments and activities.
• Lead the preparation of special program projects which may include, but is not limited to, annual grant applications, budgets, periodic and annual reports, and program evaluations.
• Consult with other program related organizations, advisory committees, and social service agencies on matters of program quality and enhancement.
• Research and compile information and prepare periodic reports and evaluations in the assigned program.

• Any combination of education, experience, and training indicating possession of the required knowledge, skills, and abilities listed herein. For example, two years of coursework in public or business administration or a related field, and three years of administrative support experience.
• Knowledge of public and human relations techniques; research methods; report writing; presentation skills; current office procedures and practices including filing systems; a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job.
• Ability to…