Payroll Analyst

Monterey Peninsula College

Payroll Analyst

Salary: $4,741.00 - $5,233.00 Monthly

Job Type: Classified

Job Number:

Closing: 5/31/2026 11:59 PM Pacific

Location: Monterey, CA

Division: Administrative Services

Monterey Peninsula College is a Hispanic Serving Institution (HSI).

• Review, interpret, and implement laws, regulations, collective bargaining agreements, district policies, and administrative regulations as they apply to payroll matters.
• Receive, interpret, and process all employment contracts; consult with appropriate authorities to resolve discrepancies.
• Prepare mathematical and/or statistical calculations of salary, deductions, leave adjustments, wage attachments, and payroll adjustments.
• Create, compile, and update payroll data and spreadsheets.
• Print, review, and reconcile computer‑generated payroll reports.
• Receive payroll documents and audit for completeness, accuracy, and conformance to district policies and procedures; maintain detailed files related to IRS, STRS, PERS, Tax Shelters, Workers' Compensation, etc.
• Compile, audit, maintain and reconcile employee leave records such as extended sick leave and vacation accruals; provide annual/monthly leave balance reports as required by collective bargaining agreements.
• Coordinate payroll deductions with institutions including tax shelters, annuities, wage garnishments, union affiliations, and others; ensure compliance with IRS regulations.
• Coordinate and maintain payroll data related to employee benefits and programs such as life insurance, deferred compensation, worker compensation, PERS, STRS, union membership, sick leave, vacation, and other leaves.
• Compile and report to MCOE W-2 related statistical data and other required payments.
• Create, maintain, and coordinate the approval process of annual work schedules for all part‑time classified employees.
• Analyze district payroll policy and procedures; assist in development and implementation of changes.
• Assist with district legal counsel, MCOE, state and federal authorities, STRS, PERS, as needed for implementation of confidential court settlements.
• Process confidential paperwork related to verification of employment for federal and state agencies and financial institutions.
• Coordinate with other college departments to meet or alter timelines and internal deadlines in accordance with employment contract language and MCOE deadlines.
• Serve as source of information regarding payroll related inquiries from staff, faculty, student employees, and agencies.
• Report payroll expenditures to the controller through journal entries.
• Coordinate up to four payday operations per month; distribute pay; code/process automatic payroll deposits; route checks to individuals or departments; investigate pay‑related problems.
• Respond to and resolve questions regarding pay, timesheets, benefits, retirement, and other payroll issues.
• Provide employees with procedures to ensure required documents reach payroll accurately and timely.
• Assist Controller and Budget Analyst in analysis of payroll budget allocation discrepancies.
• Attend payroll‑related meetings/workshops such as MCOE, STRS, and PERS to stay current with payroll laws and procedures.
• Participate in budget development process with Controller, Budget Analyst, Human Resources and other departments.
• Prepare Governing Board agenda items related to payroll.
• Demonstrate sensitivity to and appreciation for academic, ethnic, socio‑economic, disability, and gender diversity of the community college campus.

• Train and supervise temporary and/or student employees as directed.
• Perform other related duties as assigned.
• Participate on committees as required.
• Assist with year‑end audit preparations.

• Education and Experience: Any combination of experience and training that indicates possession of the knowledge, skills, and abilities listed herein. For example, completion of two years of college‑level work in accounting and related fields, and three years of experience with bookkeeping, financial, statistical, payroll, and retirement systems.
• Knowledge: Basic principles, methods and practices of statistics, bookkeeping, and financial record keeping;…