Environmental Health, Safety & Security Specialist

Environmental Health, Safety & Security Specialist

At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. We welcome people from all backgrounds into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.

Priority Final date to receive applications is March 13, 2026. Due to the volume of incoming applications, the role may be closed earlier than March 13, 2026.

Under general supervision, serve as a compassionate advocate and strategic partner in safeguarding the wellbeing of Monterey Bay Aquarium staff, volunteers, and guests. Combine technical expertise with genuine care for people, optimize and administer all EHS onboarding and program maintenance processes including the Workers' Compensation Program, Chemical Safety & Hazard Communication Program, and other Environmental, Health, Safety & Security initiatives that protect our people and furthers the Aquarium's conservation mission.

Champion a human-centered approach to workplace safety by managing complex workers' compensation cases with empathy, building meaningful relationships with injured employees, medical providers, and cross-functional teams to ensure every worker receives dignified care and support during their recovery journey. Enhance safety programs through continuous process improvement, compliance management, and administrative excellence. Perform other duties as required.

• Administration & Compliance Management
  • Administer workers' compensation claims process by coordinating regular check-ins with injured staff, orienting employees through the recovery process, updating claims data in carrier systems, coordinating approved medical visits and treatment, completing required forms, and responding to information request from claims adjusters and medical providers.
  • Maintain comprehensive workers' compensation records including policy documentation, assigned claims & adjusters tracking, case files, quarterly loss run reporting for regulatory compliance, schedule and coordinate Open Claims Review meetings.
  • Administer and continuously improve EHS programs to meet Cal/OSHA and California Labor Law requirements, managing program documentation, tracking regulatory changes, and maintaining compliance records.
  • Audit and optimize integrated databases and systems including online safety training (MBA Learns), Safety Data Sheet systems, Industrial Hygiene report, PPE Vending, and internal safety resources (Tidepool), ensuring data accuracy, correcting items requiring updates, and maintaining information accessibility.
  • Enhance and administer Safety Office SOPs, streamline worker onboarding and offboarding processes, facilitate program processes and procedures.
• Program Design, Development
  • Design comprehensive safety program databases and systems including but not limited to Lockout/Tagout Equipment De-Energizing Procedures, Safety Data Sheet management systems.
  • Develop document control for medical evaluation records, occupational vaccinations, and organizational safety & health preventative maintenance. Lead the improvement of the Workplace Violence Prevention Plan Program by identifying regulatory requirements, organizational needs, updating program materials and documentation, creating response protocols, establish and maintain program standards.
  • Deliver compliance training programs including but not limited to online systems, in-person safety tailgate series, and assist with certificated hands-on trainings like Confined Space, Elevated Work & Fall Arrest, Lockout/Tagout, train-the-trainer curricula, develop Standard Operating Procedures (SOPs), and create training materials that address diverse learning needs.
• Analytics & Strategic Insights
  • Produce analytics on workplace injuries, near-misses, workers' comp claims, and deliver reports (Safety Committee updates, loss runs, OSHA 300 Logs), and track safety performance metrics to identify trends and recommend strategic steps for data-driven solutions.
• Implementation & Process Improvement
  • Implement return-to-work accommodations by creating workflows in collaboration with managers and supervisors, identifying potential work modifications based on medical restrictions, and drafting accommodation documentation.
  • Implement risk and hazard mitigation processes for emerging hazards and new regulatory compliance goals.
  • Setup new program functionalities in databases, maximize efficiency of existing programs and databases, identify improved system features based on operational needs, and track program implementation progress for Aquarium teams and partners.
• Vendor & Stakeholder Relationship Management
  • Build and maintain relationships with workers' compensation medical providers (Medical Provider Network), insurance carriers,…