Administrative Assistant II-Part-time

Responsibilities

• Serve as a receptionist; receive telephone calls and visitors; route calls and/or provide information; make calls as necessary; confirm appointments for directors and staff; maintain appointments for directors and staff and students on the master calendar at the front desk and record appointments on electronic calendar available to each staff on personal computers.
• Recruit, hire, supervise, assign, and schedule student workers.
• Maintain all budget expenditures for TRIO - Student Support Services; type and process purchase requisitions; maintain appropriate inventory of office supplies; serve as liaison to the Accounting Office regarding issues related to purchasing, staff travel/reimbursements, and yearly audits.
• Establish and maintain departmental and individual student files by creating a database and printed copies; enter student information into the student database; prepare and assemble participant information into individual student folders.
• Maintain records, leave, and time sheets for students and staff; process paperwork for employment of new personnel.
• Make travel arrangements for directors and staff; establish and confirm reservations; prepare travel and vehicle request forms; complete travel expense/reimbursement forms.
• Prepare and compose correspondence and letters for directors and staff.
• Assist in preparing and typing monthly semester, and yearly performance reports; provide feedback and input regarding sections of grant proposals; type various reports for staff as needed.
• Assist with priority registration of students.
• Participate in departmental staff meetings and keep a record of meeting minutes.
• Maintain and schedule repair of office equipment.
• Perform other duties as outlined by the director.
• Receive and distribute incoming mail; handle electronic correspondence.

Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.

• Excellent knowledge of office procedures and computers.
• Experience in office management and general clerical work.

Educational requirement:
High school diploma or GED.

Experience requirement: 1 year experience in a similar environment.

None

Walking:
Under 1/3 of the time;
Sitting:
Up to 2/3 of the time;
Talking or hearing:
Over 2/3 of the time.

Lifting:
None.

Special vision requirements:
None.

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.