Administrative Assistant - PT

The purpose of this position is to provide administrative support to the Director and staff of TRIO-Student Support Services. This is a grant-funded position working 28 hours per week.

Essential Job Duties

• Serve as a receptionist; receive telephone calls and visitors; route calls and/or provide information; make calls as necessary; confirm appointments for directors and staff; maintain appointments for directors and staff and students on the master calendar at the front desk and record appointments on electronic calendar available to each staff on personal computers.
• Recruit, hire, supervise, assign, and schedule student workers.
• Maintain all budget expenditures for TRIO
  - Student Support Services; type and process purchase requisitions; maintain appropriate inventory of office supplies; serve as liaison to the Accounting Office regarding issues related to purchasing, staff travel/reimbursements, and yearly audits.
• Establish and maintain departmental and individual student files by creating a database and printed copies; enter student information into the student database; prepare and assemble participant information into individual student folders.
• Maintain records, leave, and time sheets for students and staff; process paperwork for employment of new personnel.
• Make travel arrangements for directors and staff; establish and confirm reservations; prepare travel and vehicle request forms; complete travel expense/reimbursement forms.
• Prepare and compose correspondence and letters for directors and staff needed.
• Assist in preparing and typing monthly semester, and yearly performance reports; provide feedback and input regarding sections of grant proposals; type various reports for staff as needed.
• Assist with priority registration of students.
• Participate in departmental staff meetings and keep a record of meeting minutes.
• Maintain and schedule repair of office equipment.
• Perform other duties as outlined by the director.
• Receive and distribute incoming mail; handle electronic correspondence.

Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times

Knowledge,

Skills and Abilities

• Excellent knowledge of office procedures and computers;
• Experience in office management and general clerical work.

Education and Experience

The educational requirement for this position is:
High school diploma/GED
Education substituted for experience? No
This position requires: 1-year experience in a similar environment
Experience substituted for education? No

Pay: $13.00 - $16.80 per hour

Work Location:

In person