Human Resources Coordinator

Department

Department Human Resources, Deputy Title IX, and EEO Department

Salary Grade 110
Hourly Salary Range $13.51 - $18.01
Employment Status Full Time 12 Mos Regular

The purpose of this position is to provide quality customer service and administrative support to the Department of Human Resources by performing specialized, self‑governing duties requiring basic knowledge of HR laws, computer skills and specialized software knowledge, and the application of judgment and discretion based on University policy, and federal and state laws.

• Manage the department’s daily operations, including greeting and attending to visitors, responding or directing telephone/electronic inquiries, scheduling meetings, and coordinating logistics for new employee orientations.
• Create and maintain employee personnel files, ensuring appropriate content as required by federal and state laws as well as University policy; perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately; process new employee identification requests and terminations.
• Utilize Microsoft Word and Excel to complete reports and mail merges for mailings; create and maintain Argos reports as needed; enter data in Banner HR as requested and ensure compliance with Banner Data Standards when entering data.
• Support internal and external inquiries and requests related to the HR department; provide general information, including applicant information and instructions relating to People Admin software; complete employment verifications and other forms as requested.
• Order materials, equipment, and supplies, process requisitions, requests for payment, travel reimbursement documents and forms, and employment advertisement payments.
• Schedule maintenance for equipment that falls outside the realm of campus technology services.
• Assist the Director as needed and other HR staff members with special projects, events, retirement celebrations, and related activities; provide support for HR‑related training programs and workshops.
• Collect, sort, and distribute mail to staff members.
• Oversee the On‑The‑Job Injury program, including processing claims with the State of Alabama Board of Adjustment or third‑party vendor. Provide instructions and guidance to employees and supervisors regarding timesheet/leave reporting related to OJIs. Complete requests for payment in order to expedite payment to employees.
• Prepare personnel action forms for submittal; apply completed personnel action forms to employment records as needed.
• Respond to routine questions and/or requests regarding claims, benefits, and other HR matters.

Essential Job Duties are intended to be examples of duties and are not intended to be all‑inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer‑service approach at all times.

• Basic knowledge of HR laws and compliance requirements
• MS Excel, MS Word, and Data Base skills
• Basic knowledge of the University’s HRIS /Banner system
• Ability to organize, multi‑task, and prioritize
• Ability to recognize and protect confidential information
• Ability to communicate effectively both orally and in writing
• Proficient user of office equipment, including copiers, printers, etc.
• Experience answering multi‑line phone systems and directing calls as appropriate

High School Diploma is required. An Associate’s Degree or two years of college experience is preferred. This position requires 3 years of related experience. Office management experience preferred. Experience using Banner HRIS system and/or work experience in a human resources department is preferred.

None

Standing:
Under 1/3 of the time; walking:
Up to 2/3 of the time; sitting:
Over 2/3 of the time; using hands:
Over 2/3 of the time; reaching with hands and arms:
Over 2/3 of the time; climbing or balancing:
Under 1/3 of the time; stooping, kneeling, crouching, or crawling:
Under 1/3 of the time; talking or hearing:
Over 2/3 of the time. Lifting up to 10 pounds:
Up to 2/3 of the time.

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.