Administrative & Recruiting Operations Coordinator

Overview

Rapid Fire Home Buyers is a fast-growing real estate investment company seeking a highly organized, proactive Administrative & Recruiting Operations Coordinator to support both office operations and outbound recruiting efforts. This role sits at the center of the business, supporting the Director of Office Operations and the Director of Recruiting & Hiring, and is ideal for someone who thrives on structure, follow-through, and people-facing work.

This is not a passive administrative role. The right candidate brings operational discipline, strong communication skills, and the confidence to engage candidates, manage recruiting workflows, and keep the office running efficiently.

Office & Operations Support

• Provide high-level administrative and operational support to the Director of Office Operations
• Ensure the smooth, day-to-day functioning of the office, including scheduling, supplies, facilities, and equipment coordination
• Manage calendars, meetings, appointments, and internal communications
• Greet visitors and represent the company in a professional, welcoming manner
• Prepare and edit correspondence, reports, internal documents, and operational materials
• Create, maintain, and improve electronic and physical filing systems
• Coordinate mail, packages, bank deposits, shipments, and other off-site errands
• Assist with internal events, meetings, and monthly networking events
• Maintain office inventory and proactively manage supply ordering and vendor coordination

• Support the Director of Recruiting & Hiring with administrative and operational recruiting tasks
• Assist with outbound recruiting efforts, including candidate sourcing, initial outreach, follow-ups, and scheduling interviews
• Maintain accuracy and organization of candidate records, pipelines, and recruiting data
• Communicate professionally with candidates via phone, email, and text throughout the hiring process
• Ensure recruiting workflows stay organized, timely, and compliant
• Help improve recruiting processes, templates, and coordination systems over time

• Exceptionally organized with strong attention to detail
• Confident communicator who is comfortable engaging with candidates and leadership alike
• Process-driven, reliable, and able to manage multiple priorities without constant supervision
• Proactive problem-solver who anticipates needs rather than reacting to issues
• Discreet and trustworthy when handling confidential information

Previous experience in administration, office management, corporate recruiting, talent coordination, or executive support is strongly preferred.

• Strong organizational and time-management skills
• Professional written and verbal communication
• Accurate data entry and record-keeping
• Ability to prioritize tasks in a fast-paced environment
• Independent problem-solving and follow-through

• High School Diploma or equivalent required

• Clean background check
• Valid driver’s license

• Full-time: 40 hours per week
• Monday–Friday
• Full-time office hours: 8:00 AM – 5:00 PM
• One after-hours networking event per month

• Full-time: $50, Annually

• Partial company-paid health insurance (medical, dental, vision)
• 401(k) with 3% company match
• Parental leave
• Ongoing training and development
• Employee referral program
• Dibs Program – first access to company deals

Rapid Fire Home Buyers is one of the southeast’s fastest-growing real estate companies. We have a focused, driven team that buys homes at scale and improves communities one house at a time. Rapid Fire Home Buyers started in 2019 in a single room, with two employees, and a lot of hustle. Today we have five offices serving Montgomery, AL, Lexington, KY, Louisville, KY, Cincinnati, OH and Columbus, GA with 45+ team members.

Our 10-year plan includes company wide growth by entering an additional 23 markets, growing revenue to $250M per year, and buying over 15,000 houses per year.