Workforce Grants Support Specialist Job Montgomery area,Alabama USA,Administrative/Clerical

The Workforce Grants Support Specialist reports to the Workforce Grants Manager and performs all assigned duties as listed below.

Primary Responsibilities

Assist in monitoring the fiscal and programmatic compliance of all grants and scholarships awarded through the Workforce Development Division to ensure expenditures coincide with the Board of Trustees authorization document.

Perform data entry work such as accurately entering information into spreadsheets and forms.

Receive, log, and file requests for funding, budgets/budget amendments, and monthly remittance submissions for all projects funded through the workforce development division.

Assist with tracking budgets per the associated college grant agreement.

Communicate with project and fiscal contacts via email and phone calls to acquire and send information.

Collect and enter performance data to prepare quarterly performance reports and workforce training bulletins.

Assist with non-credit banner course code management.

Process incoming applications for Short-Term Credential Scholarship applications.

Manage Workforce Development Division social media accounts.

Secondary

Duties & Responsibilities

Generate grant agreements to colleges, create action items, memoranda, and other routine correspondence as needed.

Manage and organize office resources, materials, supplies, and equipment.

Assist with scheduling and notifying grant recipients of upcoming visits and relevant evaluation criteria.

Assemble information packets and help to prepare mail‑outs.

Operate copy machine; assemble, staple, and/or bind duplicate materials; assemble information packets; and prepare mail‑outs.

Answer telephone, place appropriate telephone calls, and take messages.

Perform other duties as assigned.

Tools & Equipment Used in the Job

Computer/Laptop
Phone
Copier
Scanner
Calculator
Microsoft Office

Required Qualifications

AA/AS degree or certification in office administration or related field.

Two (2) years of clerical/secretarial work experience.

Knowledge of office practices and procedures and ability to apply the same.

Skill proficiency in word processing software packages such as Microsoft Word, Excel, Outlook, and PowerPoint.

Ability to communicate effectively, both orally and in writing.

Ability to prioritize tasks and organize time wisely to meet deadlines while delivering quality work.

Ability to perform tasks and routine office work independently of constant supervision.

Preferred Qualifications

Five (5) years of clerical/secretarial work experience.
Experience with ERP software such as Banner, Elevate, and/or Net Suite.
Experience with a workflow management application such as

Equal Opportunity Statement

The Alabama Community College System is an equal opportunity employer and prohibits discrimination on the basis of protected class characteristics in accordance with federal and state law.

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