Construction Administrator

Role Overview

Provides project document coordination and recording throughout the Pre Bid, Design, Construction and Closeout process. Keeps in contact with the design team, project management, peer reviewers and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project.

Point person for construction documents including drawings, sketches, specs, closeout documents, contracts and change orders, etc. Logs and tracks these documents, distributes them to the Project Team Members and maintains the electronic filing system.

Helps troubleshoot issues that may arise with subs and bidders in accessing/downloading online documents. Understands the construction process and coordinates next steps in keeping with the policies and standards of Clayco as the project progresses.

• Maintain electronic project files and multiple platforms.
• Assist Estimating Department in bidding efforts.
• Type, assemble, organize, file, distribute project meeting minutes, bid packages, submittal packages, drawings, contracts, change orders, etc.
• Create and maintain distribution lists in PMWeb.
• Manage and adjust workflows for standardized processes with the direction of the project team.
• Enter new companies and update company information in PMWeb, and elsewhere, as necessary.
• Assist in format and content of project specific reports as requested.
• Follow up with subcontractors, designers, and suppliers for submittals, executed contracts, change orders, closeouts, etc.
• Request, assemble and submit the closeout documents to the owner and to archive.
• Maintain company standards and procedures for the project and follow up with the team to ensure they are being followed.
• Assist in data searches of previous projects.

• Experience in the construction industry is a plus.
• Two-year degree in business administration or related associate's degree is preferred.
• Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills.
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Able to be flexible with work hours.
• Experience using ACC Build is preferred.

• Discretionary annual bonus: subject to company and individual performance.
• Comprehensive benefits package including medical, dental and vision plans, 401(k), generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more.

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.