Administrative Assistant

Division:
Tennessee Valley

Work Schedule:

Monday - Friday; 7am - 3:30pm

About us:

• Privately owned and operated with 100+ years of historical strength and stability
• Dedicated to supporting internal career growth through on‑job training, learning and opportunity for career advancement
• Excellent Total Value Benefits Package to include:
• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation
• Fast paced environment promotes a healthy lifestyle
• For qualified candidates we offer an amazing CDL Tuition Program reimbursable up to $5250 for CDL school tuition – ask your Recruiter for details

The Administrative Assistant is responsible for handling a wide range of administrative and support related to the sales center.

• Proactive and polished verbal and written communication style
• Generate high‑quality emails and documents that will be distributed to individuals at all levels of the organization
• Provide exceptional customer service
• Coordinate the Sales Center Manager schedule; prioritize functions and appointments, ensuring that meetings, deadlines, presentations, and other duties of the sales center are carried out seamlessly
• Support projects and coordinate meetings, sales rallies, and business activities for location
• Demonstrate a proactive approach to problem‑solving with strong decision‑making capability
• Provide administrative support to include travel arrangements, meeting arrangements, expense report processing, reporting, calendar management and other administrative tasks
• Responsible for Margin Minder Reports
• Create Hot Shot orders
• Assist with donation programs
• Order items for division as assigned
• Perform appropriate duties as assigned by management

• Minimum age 18 years old
• Valid driver's license required and obligation to maintain compliance with UNITED fleet policy
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
• Regular and prompt attendance is an essential function of the job
• Ability to read, write and speak English
• Maintain a neat professional appearance within Company guidelines
• Maintain safety and security of Company assets
• Utilize all Company provided resources and technology
• High school diploma or general education degree (GED); or 1 to 3 years related experience and/or training; or equivalent combination of education and experience
• Ability to create and prepare professional presentations
• Thrive in a fast‑paced environment supporting multiple managers
• Work independently as well as be a collaborative member of a team
• Work well with stakeholders at all levels of the organization
• Handle highly confidential and non‑routine information ethically and sensitively
• Working knowledge of Microsoft Office Suite
• Working knowledge of ERP systems such as SAP, software programs, and reporting systems
• Learn, interpret, and explain company policies and procedures
• Demonstrate independent judgment, strong sense of ownership, positive attitude, self‑motivation and strong accountability
• Excellent written and verbal communication skills
• Superior organization and time management skills

The role requires physically tasks such as sitting frequently, standing occasionally, walking frequently, bending occasionally, kneeling/squatting occasionally, climbing stairs limited, crawling none, overhead reach limited, typing frequently, vehicle operation limited, protective equipment and special clothing none, gripping occasionally, push/pull occasionally, fine manipulation frequently, lifting/carrying/pushing/pulling up to 50 lbs limited, and no exposure to water, chemicals, weather, or noise.

CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.