Executive Staff Administrative Assistant

Executive Staff Administrative Assistant

Qualifications:

• High School diploma or GED equivalent required.
• 5+ years of experience in an administrative support position.
• Demonstrated experience with computer systems, associated software and word processing is required.
• Ability to create documents, forms, spreadsheets, etc., is required.
• Experience effectively working with the public is preferred.

Essential Duties:

• Perform advanced administrative functions including creating business correspondence, memorandums, and reports.
• Maintain a high level of confidentiality.
• Answer and route calls; greet visitors and answer questions; and respond to emails.
• Organize meetings, appointments and manage department calendars.
• Procure and inventory office supplies. Oversee the service and maintenance of equipment.
• Use district technology systems to access and disseminate information, while maintaining appropriate confidentiality, and create spreadsheets and reports.
• Maintain records, filing systems, and electronic data. Perform data entry functions as needed and ensure that data is accurate, organized, and easily accessible.
• Complete other projects and tasks as needed and/or assigned.

Core Competencies:

• Communications
• Verbal
  - Ability to verbally communicate with students, staff, faculty, parents, and visitors.
• Written
  - Above average written business communication skills. Ability to proof documents for grammatical, formatting, and spelling errors.
• Initiative. Work independently without regular supervision.
• Pace and Efficiency. Ability to work under pressure and meet deadlines.
• Analytical. Ability to gather and analyze data to inform decision making.
• Technology. Intermediate user of MS Office systems. Ability to use a variety of management database systems. Operates various types of office equipment such as copiers, fax, scanner, etc.
• Confidential. Maintains confidentiality of sensitive data and information.