Administrative Manager

To be considered, please complete the job application LINKED HERE.

• A current resume highlighting relevant administrative and operational experience
• A brief cover letter (no more than one page) describing why this role is a fit and how your background maps to the responsibilities described above
• Two professional references who can speak to your organizational and administrative skills

Levitate Logic & Consulting is an equal opportunity employer. We are committed to building a team that reflects the communities we serve.

The Administrative Manager will serve as the operational backbone of Levitate Logic & Consulting. This role is central to how the firm functions day-to-day — from managing communications and organizing client files to supporting project tracking, scheduling, and vendor coordination. The ideal candidate is highly organized, proactive, and comfortable operating independently in a professional services environment.

This is a part-time position. You will be expected to work 20 hours per week in our Montgomery office, with an additional 5 flexible hours that may be completed remotely or on a schedule that works for both parties.

• Trustworthy and Discreet. You will have access to sensitive client information, financial records, and internal communications. We need someone who handles that access with integrity and professionalism — always.
• Self‑Motivated and Dependable. This role requires someone who does not need to be managed — someone who shows up, follows through, and takes initiative without being asked. You keep things moving even when leadership is focused elsewhere.
• Willing to Figure It Out. We are a lean, growing firm. Not everything will come with a manual. We are looking for someone who is comfortable jumping into unfamiliar tasks, asking good questions, and finding solutions — someone energized by variety rather than intimidated by it.
• Efficient and Intentional. You respect your time and the firm's time. You work with purpose, minimize unnecessary back‑and‑forth, and consistently deliver quality output without the need for micromanagement.
• Invested in the Firm's Success. You take pride in the work you support and understand how your role connects to the firm's mission. When Levitate Logic wins, you win. We are looking for someone who genuinely cares about contributing to something meaningful.

• Maintain organized, up‑to‑date filing systems — both digital (Google Drive, Gmail, Sharefile) and physical
• Manage day‑to‑day office operations and ensure the workspace is functional and professional
• Coordinate with software vendors, service providers, and other business contacts
• Support implementation and upkeep of internal systems including Click Up, Google Workspace, and document templates
• Track vendor contracts, software renewals, and subscription notices

• Manage scheduling, calendar coordination, and meeting logistics for firm leadership
• Draft and proofread professional correspondence, memos, and internal communications
• Prepare materials for meetings, presentations, and client‑facing engagements
• Monitor and help manage inboxes in alignment with the firm's Gmail label and routing system

• Support client project logistics including file organization, document routing, and deadline tracking
• Assist with the preparation, formatting, and submission of grant documents and compliance reports
• Coordinate with clients and partners to gather information, signatures, and deliverables
• Maintain organized records for active client engagements in accordance with firm protocols

• Work closely with the firm's Finance Manager to ensure invoices and payroll are processed accurately and on time
• Serve as a point of coordination between firm leadership and the Finance Manager, flagging outstanding items and upcoming deadlines
• Assist with onboarding logistics for new hires and team members in coordination with appropriate staff
• Maintain organized records related to insurance, vendor agreements, and HR documentation as directed

• Compile…