Fleet Administrative Assistant
Job in
Montgomery, Montgomery County, Alabama, 36136, USA
Listed on 2026-07-14
Listing for:
Stiversfordofmontgomery
Full Time
position Listed on 2026-07-14
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Sales Administrator, Data Entry, Business Administration
Job Description & How to Apply Below
If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.
Fleet Administrative AssistantFull Time Montgomery, AL, US
7 days ago Requisition
Salary Range: $48,000.00 To $60,000.00 Annually
About the RoleWe are seeking a detail-oriented and highly organized Administrative Assistant to support our growing Fleet Sales Department. This role is essential to keeping our fleet operations running smoothly — from processing orders and maintaining records to coordinating with commercial clients, Ford Motor Company, and our internal sales team. If you thrive in a fast-paced environment and enjoy juggling multiple priorities with a smile, we want to hear from you.
What You'll Do- Provide day-to-day administrative support to the Fleet Sales Manager and fleet sales team
- Prepare, process, and track fleet vehicle orders, invoices, and purchase agreements
- Maintain accurate records of fleet inventory, order status, and delivery schedules
- Communicate with commercial and government fleet customers regarding order updates, paperwork, and delivery timelines
- Coordinate with Ford Motor Company representatives on order allocation, incentives, and program compliance
- Assist with titling, registration, and licensing paperwork for fleet vehicles
- Prepare sales reports, spreadsheets, and correspondence as needed
- Answer phones, respond to emails, and greet fleet customers professionally
- Support the team with scheduling, filing, data entry, and general office organization
- Assist with special fleet promotions, bid packages, and RFP documentation as needed
- High school diploma or equivalent required;
Associate's degree preferred - 1+ years of administrative, clerical, or office support experience (automotive or fleet experience a plus, but not required)
- Strong organizational skills with excellent attention to detail
- Proficiency in Microsoft Office (Excel, Word, Outlook); experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) a plus
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced, deadline-driven environment
- Professional, positive attitude and strong customer service orientation
Ability to maintain confidentiality and handle sensitive information
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