Warhawk - Alumni Relations Student Assistant

Responsibilities

• Support alumni relations and development efforts through financial and administrative processes.
• Coordinate alumni and donor communications and engagement initiatives.
• Process finance‑related documents for the department, including:
  • Alumni membership dues
  • Event revenue
  • Event expenses
  • Gift allocations
• Assist the development team with tasks such as:
  • Writing thank‑you letters for donors
  • Coordinating alumni visits for major senior gifts officer
  • Managing print and mailing of monthly birthday cards
• Assist with and manage the marketing email schedule through Constant Contact:
  • Monthly birthday emails to all alumni
  • Membership renewal reminders to alumni association members
  • Car tag renewals to AUM car tag holders
• As time permits, assist the advancement team with tasks such as:
  • P‑card reconciliation
  • Researching and proposing alumni association program advancements
  • Identifying alumni with significant achievements and coordinating outreach/engagement
  • Additional requests as needed

Graduate or undergraduate student with at least one semester of office experience and 60 credit hours completed. Ability to exercise good judgment and excellent oral and written communication skills is required. Office experience is preferred.

• Strong attention to detail and work ethic.
• High initiative to complete tasks to the best of their ability.
• Positive demeanor and eagerness to learn.
• Confidence in the ability to keep up with work in a fast‑paced environment.
• Comfortable creating and editing documents in Word, PowerPoint, and Excel.
• Experience working with invoices, receipts, or other financial paperwork.

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