Workforce Grant Support Specialist Job Montgomery area,Alabama USA,Administrative/Clerical

The Workforce Grants Support Specialist reports to the Workforce Grants Manager and performs all assigned duties as listed below.

Assist in monitoring the fiscal and programmatic compliance of all grants and scholarships awarded through the Workforce Development Division to ensure expenditures coincide with the Board of Trustees authorization document.

Perform data entry work such as accurately entering information into spreadsheets and forms.

Receive, log, and file requests for funding, budgets/budget amendments, and monthly remittance submissions for all projects funded through the workforce development division.

Assist with tracking budgets per the associated college grant agreement.

Communicate with project and fiscal contacts with emails and phone calls to acquire and send information.

Collect and enter performance data to prepare quarterly performance reports and workforce training bulletins.

Assist with non-credit banner course code management.

Process incoming applications for Short-Term Credential Scholarship applications.

Manage Workforce Development Division social media accounts.

SECONDARY JOB DUTIES & RESPONSIBILITIES

Generate grant agreements to colleges, create action items, memoranda, and other routine correspondence as needed.

Manage and organize office resources, materials, supplies, and equipment.

Assist with scheduling and notifying grant recipients of upcoming visits and relevant evaluation criteria.

Assemble information packets and help to prepare mail-outs.

Operate copy machine; assemble, staple, and/or bind duplicate materials; assemble information packets; and prepare mail-outs.

Answer telephone, place appropriate telephone calls, and take messages.

Perform other duties as assigned.

TOOLS & EQUIPMENT USED IN THE JOB

Computer/Laptop, Phone, Copier, Scanner, Calculator, Microsoft Office.

REQUIRED

Two (2) years of clerical/secretarial work experience.

Knowledge of office practices and procedures and ability to apply the same.

Skill proficiency in word processing software packages such as Microsoft Word, Excel, Outlook, and PowerPoint.

Ability to communicate effectively, both orally and in writing.

Ability to prioritize certain tasks and organize time wisely to complete deadlines on time while still delivering quality work.

Ability to perform tasks and routine office work separately and independently of constant supervision.

PREFERRED

AA/AS degree or certification in office administration or related field.

Five (5) years of clerical/secretarial work experience.

Experience with ERP software such as Banner, Elevate, and/or Net Suite.

Experience with a workflow management application such as

AGENCY INFORMATION

The Alabama Community College System is an equal opportunity employer.

It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

The Alabama Community College System reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

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