General Affairs Specialist Job Montgomery area,Alabama USA,Business

Summary of Position:

Responsible for activities related to maintaining the general materials for the facility and the property of Hyundai Transys Seating System. This position will also support the others in Human Resources as needed and as assigned.

Summary of Position:

Corporate:

Adheres to the HTGSS policies and procedures
Learns, demonstrates and upholds HTGSS Core Values
Complies with all HTGSS Certification standards;
Management System (TS16949), Environmental ISO and Health and Safety ISO policies and procedures
Treats all HTGSS team members with respect and professional courtesy
Always strives to maintain a positive work environment
Manages the department budget efficiently as per approved annual budget
Performs additional assignments / duties as assigned

EHS:

Adhere to all safety policies and procedures
Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
Meets company safety goals

Duties and Responsibilities:

Meets and greets visitors, and make necessary preparations
Acts as interpreter and translates written material as necessary
Maintains company cell phone program
Distributes daily mail and overnight packaging
Establishes and maintains a highly organized General Affairs filing system
Coordinates travel and accommodation arrangements for all HTGP employees and visitors (when needed) traveling to HTGP.
Process expense reporting and invoices for General Affairs activities
Managing office supplies and inventory, ensuring availability of necessary items for smooth operations
Coordinates relocation activities including (but not limited to) moving, housing, schools, utilities and driver’s licenses
Manages company automobile program including vehicle leasing, vehicle replacement, tags, maintenance, usage, and accident reporting
Supports planning and executing company events, meetings, and conferences
Generate reports, business correspondence, and other information as requested by management team members.
Manages all local and state annual licensing
Manages general facilities services (including but not limited to utilities, bottled water, coffee, janitorial)
Responsible for landscaping, property management, and special projects (such as fire and pump system, parking lot, facility modifications, furniture)
Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment
Responsible for supporting CEO, Expatriates, and VIP including (but not limited to) scheduling, meals, events, coordination of visitors, and answering questions and requests
Assist in the development and implementation of policies and procedures to ensure compliance and efficiency

Reporting:

Reports to:

Site Human Resources Manager (HOD)

Benefits:

401(k)
Healthy Insurance
Life Insurance
Supplemental Insurance
Dental Insurance
Vision Insurance
Paid time off

Competency Requirements:

Confidentiality:
Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information. Works with the team to insure that all information from within the department is kept private.
Multitasking:
Must possess the ability to change from one task to another in quick manner based on company needs
Communication:
Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
Initiative:
Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
Engagement:
Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
Leads by Example:
Sets a good example for peers to follow.
Integrity:
Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all…