General Affairs Specialist

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Full Time Montgomery, AL, US

Responsible for activities related to maintaining the general materials for the facility and the property of Hyundai Transys Seating System. This position will also support the others in Human Resources as needed and as assigned.

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards;
  Management System (TS16949), Environmental ISO  and Health and Safety ISO  policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned

• Adhere to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals

• Meets and greets visitors, and make necessary preparations
• Acts as interpreter and translates written material as necessary
• Maintains company cell phone program
• Distributes daily mail and overnight packaging
• Establishes and maintains a highly organized General Affairs filing system
• Coordinates travel and accommodation arrangements for all HTGP employees and visitors (when needed) traveling to HTGP.
• Process expense reporting and invoices for General Affairs activities
• Managing office supplies and inventory, ensuring availability of necessary items for smooth operations
• Coordinates relocation activities including (but not limited to) moving, housing, schools, utilities and driver’s licenses
• Manages company automobile program including vehicle leasing, vehicle replacement, tags, maintenance, usage, and accident reporting
• Supports planning and executing company events, meetings, and conferences
• Generate reports, business correspondence, and other information as requested by management team members.
• Manages all local and state annual licensing
• Manages general facilities services (including but not limited to utilities, bottled water, coffee, janitorial)
• Responsible for landscaping, property management, and special projects (such as fire and pump system, parking lot, facility modifications, furniture)
• Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment
• Responsible for supporting CEO, Expatriates, and VIP including (but not limited to) scheduling, meals, events, coordination of visitors, and answering questions and requests
• Assist in the development and implementation of policies and procedures to ensure compliance and efficiency

• Reports to:
  
  Site Human Resources Manager (HOD)
• 401(k)
• Healthy Insurance
• Life Insurance
• Supplemental Insurance
• Vision Insurance
• Paid time off

• Confidentiality
  :
  Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information. Works with the team to insure that all information from within the department is kept private.
• Multitasking
  :
  Must possess the ability to change from one task to another in quick manner based on company needs
• Communication
  :
  Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
• Initiative
  :
  Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
• Engagement
  :
  Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
• Leads by Example
  :
  Sets a good example for peers to follow.
• Integrity
  :
  Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
• Customer Service Orientation
  :
  Focuses efforts on discovering and meeting the…